Alexis, Author at GoFleet Tracking

ELD Mandate Exemptions: What You Need to Know

Posted on February 2, 2023 | by Alexis | Leave a Comment

Electronic Logging Devices (ELDs) are required for most commercial motor vehicles in North America. But what about those who don’t need an ELD? Are there any ELD Mandate exemptions? Who is exempt from the ELD rule and why?

In this article, we delve into these questions and more, providing a comprehensive overview of ELD regulations and exemptions.

What is an Electronic Logging Device (ELD)?

An ELD is a device that electronically records a truck driver’s hours of service (HOS). This helps fleet managers and drivers stay compliant with the Federal Motor Carrier Safety Administration (FMCSA) regulations that limit how long a driver can operate without taking a break.

The FMCSA requires all commercial motor vehicles to be equipped with an ELD, unless they meet certain exemptions.

Who does the ELD Rule impact?

The rule applies to most interstate truck drivers operating in the U.S., as well as their employers. This includes commercial trucks over 10,000 lbs, vehicles designed or used to transport 16 or more passengers (including the driver), and vehicles transporting hazardous materials that require placards. The rule does not apply to drivers operating solely in intrastate commerce. (In Canada, the ELD Mandate was developed and released through Transport Canada.)

Who is exempt from the ELD rule?

There are a few categories of drivers who are exempt from having an ELD in their vehicle, including:

Vehicles Manufactured Before 2000: These vehicles do not have an engine control module that can support electronic logging devices, so they are exempt from the mandate.
Driveaway-towaway Drivers: Drivers who are transporting vehicles under their own power, such as car haulers and tow truck operators, are exempt from having an ELD.
Drivers Who Keep RODS for 8 Days or Less: If a driver keeps Record of Duty Status (RODS) for 8 days or less per month, then they do not need an ELD.
Exceptions for Short-Distance Hauls: Drivers who complete trips within 150 air miles from their normal work reporting location may be exempt from using an ELD if they return to their starting point at the end of each day’s work shift. This exception also applies to agricultural operations within a 100 air mile radius and only during harvest season as determined by state law or regulation.

What Trucks Are ELD Exempt?

Certain types of trucks are exempt from needing an ELD due to their nature of operations or type of cargo being hauled. Examples include emergency vehicles such as fire trucks and ambulances; military trucks; recreational vehicles; mobile medical units; and tankers carrying gasoline, oil, propane gas etc., if they have been inspected according to federal regulations within 30 days before driving on public roads/highways. A full list of exemptions can be found here.

Is it necessary to keep paper logs if I am exempt?

Yes! All drivers must still maintain written logs while operating in accordance with FMCSA regulations, even if they are exempted from using an ELD device. A paper log book provides proof that you have complied with FMCSA rules when you were unable to use your device for whatever reason (e.g., technical issues). It also serves as evidence should you ever get pulled over by law enforcement officers and asked for your logbook information or proof that you haven’t violated any laws by driving beyond your limits without taking breaks .

ELD FAQs

Q: What is the purpose of the ELD mandate?

A: The ELD mandate was created in an effort to reduce paperwork and improve safety standards by eliminating paper logbooks. Specifically, it requires most truck drivers to use ELDs while on the road, ensuring they are not exceeding federal hours-of-service limits for their workday. It also requires ELDs to be connected to the vehicle’s engine, so that drivers cannot add, remove or modify data while driving.

The mandate also provides enforcement agencies with access to records in order to better monitor compliance with federal guidelines. This is intended to improve safety and reduce accidents due to driver fatigue.

Additionally, ELDs provide benefits to fleets including increased efficiency and improved safety record-keeping. It is important to note that all ELDs must be registered with the FMCSA, and must meet certain technical specifications.

Q: What fleets are affected by the ELD mandate?

A: The federal ELD mandate applies to most commercial vehicles operating in interstate commerce, meaning those crossing state lines and weighing more than 10,000 lbs. This includes both private fleets and for-hire carriers.

Vehicles operated by drivers who are exempt from the hours-of-service requirements or those in certain agricultural operations may be exempt. Additionally, many states have their own versions of the ELD mandate which apply to intrastate commerce as well.

Q: Are there any penalties for not complying with the ELD mandate?

A: Yes, it is important to note that failing to comply with the ELD mandate can result in significant fines and other penalties. Drivers may be issued out-of-service orders, or fleets may have their operating authority revoked.

In addition, carriers who violate the mandate may face civil penalties up to $10,000. It is important to remain in compliance with the ELD mandate in order to avoid these consequences.

Q: What should fleets do if they need help transitioning to ELDs?

A: Fortunately, there are many resources available to fleets who need help transitioning to ELDs and complying with the mandate. Fleet management software companies like ZenduiT offer comprehensive solutions that are tailored to meet the needs of different fleets.

Additionally, fleets can find helpful resources on the FMCSA website or contact their local state enforcement agency for assistance.

Q: What is the best way to ensure compliance with the ELD mandate?

A: The best way for fleets to ensure that they are in full compliance is to work closely with an experienced fleet management software provider. Fleet managers should also review their policies and procedures to make sure that they meet all of the requirements outlined by the FMCSA.

Lastly, fleets should take steps to ensure that drivers are properly trained and understand the regulations surrounding the use of ELDs. Following these guidelines will help keep fleets compliant and maximize their operational efficiency.

For additional information on the ELD mandate, read our Beginner’s Guide to Electronic Logging Devices (ELDs).

Conclusion

While the ELD Mandate has caused some controversy since it was first put into effect, it’s important to know whether or not your vehicle needs an ELD device.

If you’re still uncertain about whether or not your vehicle needs an ELD or have questions about the mandate in general, don’t hesitate to reach out to us. Our team would be more than happy to answer any questions you may have and help get you set up with a compliant solution.

Call us to schedule a demonstration with us today!

Every Fleet Safety Program Should Have These

Posted on December 29, 2022 | by Alexis | Leave a Comment

A fleet safety program isn’t simply a list of rules and regulations that help you maintain road compliance; the right program has policies in place to keep your drivers safe and prevent accidents before they happen.

Fleet vehicle accidents are among the most costly for businesses. Without a formal safety program, you may be putting the welfare of your employees and company at risk.

In this article, we’ll discuss safety policies; how they work, what they look like, and why having a fleet safety program for your business is essential.

Why Rules Don’t Guarantee Fleet Safety

Accident prevention comes down to more than just rules.

Drivers are human, capable of making mistakes. They may fall victim to scenarios outside of their control, or may not always exercise good judgment themselves.

Safety policies emphasize the importance of making safe decisions – it’s ultimately up to your training program and individual drivers to follow through.

What Is a Fleet Safety Policy?

A fleet safety policy is a set of rules and guidelines that address how a company’s vehicles should be operated, and how safety operations should be handled. They create standards that operators must follow to reduce the risk of injury or getting into an accident while on the job.

Why Implement a Fleet Safety Policy?

Fleet safety policies come in a lot of forms, but always have one thing in common: definitive rules and expectations that drivers must adhere to, many of which can mean the difference between success and disaster as a business.

Below is a breakdown of three key reasons why every fleet should have a safety policy in place.

1. Prevention

The most obvious reason for having a safety policy is to promote good practices and reduce the risk of accidents. By providing a clear set of expectations and guidelines, you can ensure that your drivers are aware of what is required in order to operate safely.

2. Accountability

Safety policies hold your drivers accountable for their actions. If an accident does occur, you can refer to the policy to determine if negligence was a factor. This can help you to evaluate your drivers and determine whether further training is necessary.

3. Liability

Having a safety policy in place will reduce your financial liability if an accident occurs. Without one, your company could face serious legal and financial repercussions if it is discovered that the accident was preventable.

Four Fundamental Elements of a Fleet Safety Policy

While most policies can – and in many cases, should – differ from one another, they should always cover the following four main areas: journey management, drugs and alcohol, distracted driving, and seatbelts.

Journey Management

Journey management refers to the work that goes into supporting transport operations. This includes factors such as scheduling, pre and post-trip vehicle inspections, routes, and emergency procedures.

It’s important to have this information outlined in your safety policy, as it will help ensure that all drivers are aware of what is expected and how to handle emergency situations.

Drugs and Alcohol

Even though the law requires drug and alcohol testing in many areas, it’s important to have a policy that outlines what is expected of your drivers, and the consequences of not following policy.

This should include information on drug and alcohol testing, acceptable behaviour with regards to the consumption of alcohol or drugs, and how violations will be handled.

Distracted Driving

Distracted driving can significantly increase the risk of an accident. Your safety policy should outline what types of behaviour are considered “distracted”, and how violations will be handled.

This includes things like using phones, eating or drinking, drowsiness while driving, and other distractions that can take a driver’s attention away from the road.

Seatbelts

All too many drivers disregard the use of seatbelts while on the road – and their actions can have deadly consequences.

It’s essential that your drivers are aware of the importance of buckling up before every trip, and that you have a policy in place that outlines the consequences of not wearing a seatbelt.

Having a safety policy in place for your fleet is essential for keeping your drivers and the people around them safe. By being proactive, you can ensure that your business has the necessary procedures in place to reduce accidents on the road and stay competitive.

Effective Fleet Management: Strategies and Implementation

Posted on December 22, 2022 | by Alexis | Leave a Comment

Rich in features, applications, and benefits, fleet management tools are assets in today’s transport industry. In this article, we’ll explain them in detail – from the technology behind them to modern-day applications that keep your fleet running efficiently and cost-effectively.

Defining Fleet Management

Fleet management is the process of managing a company’s commercial vehicles. This includes everything from purchasing and servicing vehicles to scheduling preventive maintenance, tracking fuel consumption and more.

Fleet management also includes tracking a vehicle’s usage and performance data to ensure that it’s being used responsibly and efficiently. This data can help fleet managers make informed decisions about upgrading or replacing vehicles, as well as how to maximize cost savings and enforce environmental sustainability.

How Do Fleet Management Systems Work?

Fleet management systems operate through the use of connected sensors, trackers, and satellites that relay information to one another, and ultimately send collected data to a main administrative hub.

These systems leverage a combination of technologies, including GPS and on-board diagnostics (OBD), to build a comprehensive picture of a vehicle’s movements and status in real-time.

What Fleet Management Systems Do – Main Functions and Features

The technology behind fleet management tools make them capable of performing a wide range of functions. Below are some of the most common features on the market today.

GPS Vehicle Tracking

Fleet management systems use GPS technology to pinpoint and log an asset’s geographical location on a map. They can also track the speed of a vehicle, as well as its route and total distance traveled.

Fleet managers can use this data to identify where assets are at a given moment, as well as how they’re being used and by whom. Furthermore, fleet management allows managers to use predictive data to find alternative routes for improved efficiency.

Real-Time Alerts

Real-time alerts are sent to stakeholders when specific events are triggered. Triggers might include speeding, tailgating, harsh braking or straying from an assigned route; alerts can then be sent to the driver, fleet manager, or other authorized personnel.

Vehicle Diagnostics

Vehicle diagnostics allow fleet managers to monitor the performance of their vehicles in real-time. This includes monitoring fuel and oil levels, tire pressure, engine temperature, battery health and more.

Having access to these data sets in real-time allows fleet managers to reduce fuel costs, maintain engine health, and identify potential issues before they become more serious.

Driver Behaviour Analysis

This feature allows companies to monitor driving habits, such as how often drivers accelerate, brake hard, exceed the speed limit, or idle. Monitoring this information enables managers to address any gaps in training and ensure their staff are safe on the road.

Route Planning

When it comes to transport, route congestion can make or break a delivery. Fleet management systems use real-time traffic data to find the most efficient routes for assets, saving fuel, wear and tear, and time in the process.

Fuel Management

Many fleet management systems come with fuel tracking features, which allow companies to manage how much fuel each vehicle has consumed. This type of data is invaluable for optimizing routes and ensuring that assets are being used efficiently.

The Prevalence of Fleet Management Systems On Today’s Roads

The numerous features, capabilities and benefits of management tools have made them a hot commodity among fleets big and small.

Recent data from Government Fleet’s annual benchmarking survey estimates that over three-quarters of managers use fleet tracking software or telematics to support at least some of their day-to-day operations.

As technology continues to evolve and landscapes become more competitive, this number is expected to increase. Economic data valued the global fleet management market at $19.47 billion in 2020, and projects that it will double to $52.50 billion by 2030.

The Benefits of Fleet Management

These tools are popular for a reason; these tools offer amazing benefits:

Increased efficiency in managing fleets of all sizes
Optimization of supply chains and delivery times
Reduced fuel costs due to route management
Real-time visibility of vehicles and their locations
Monitoring of driver behaviour to increase safety
Maintenance scheduling to avoid potential costly repairs
Improved customer service by providing accurate ETAs
Automation of administrative processes such as invoicing, hours of service (HOS) and route planning

The impact is clear – management tools are a must for any competitive fleet. Not only do these solutions provide unparalleled visibility and control, they also encourage considerable cost savings, improved customer service and a safer work environment.

With the global fleet management market expected to grow exponentially in the coming years, now is the best time to invest in a robust system for your fleet’s future. Contact your GoFleet consultant today to learn how to stay ahead of the curve.

Five Benefits of Fleet Management Systems

Posted on December 14, 2022 | by Alexis | Leave a Comment

Fleet management systems can facilitate nearly every aspect of day-to-day operations and offer numerous benefits beyond the traditional way of doing things. Fleet management is a full-time job. Not only do managers juggle multiple responsibilities – from inventory to driver safety – they’re also challenged to remain competitive. Luckily, technology has evolved to the point where fleet managers have more options.

In this article, we’ll explore these advantages in detail and explain why fleet management systems are a must for any organization looking to gain a competitive edge.

Understanding Fleet Management Systems

Sometimes referred to as fleet management software, these digital solutions are designed to provide fleet managers with an easy-to-use platform for managing every aspect of their operations – from scheduling, dispatching, and routing to tracking, monitoring, and more.

The Benefits of Implementing a Fleet Management System

Not all fleet managers are eager to jump on board with fleet management software. Some see it as an unnecessary expense or a poor allocation of resources; after all, why go through the trouble of implementing something new when the same old system still ‘works’?

Fleet management software offers a lot of advantages that the traditional approach simply can’t match. Below, we’ve compiled a list of the five most crucial benefits of fleet management software.

1. Greater Visibility Into Fleet Operations and Status

The multi-tasked, risk-prone nature of fleet operations means that companies need full visibility of their vehicles and operators at all times. To this end, fleet management systems make tracking scalable and easy.

The combination of Global Positioning Systems (GPS) and On-board Diagnostics (OBD) in enabled vehicles allows managers to track every aspect of their operations in real-time, from the exact location of each vehicle on the road to engine diagnostics and fuel consumption. This level of insight ensures managers can always keep tabs on their fleet, giving them the ability to act quickly in the event of any disruptions or changes.

2. Enhanced Driver Safety

Drivers are a company’s most precious asset, and warrant as much protection as possible. Fleet management software provides that extra layer of safety; it helps managers monitor driver behaviour and ensures everyone is following protocol.

In cases where risky driving behaviour is detected, a fleet manager is immediately alerted. This can be extremely valuable in terms of mitigating risk and preventing accidents.

Fleet management software also helps managers optimize routes to avoid high-traffic areas or bad weather, as well as track driver hours to ensure they aren’t going over their hours of service (HOS).

Altogether, this software acts as an extra set of ‘eyes and ears’ for managers, ensuring their drivers are always safe and on task.

3. Improved Vehicle Efficiency

Another major advantage of fleet management software is its power to improve vehicle efficiency. By tracking every aspect of a vehicles’ performance, managers can identify opportunities for improving fleet efficiency.

Additionally, managers can use the real-time information provided by the system to plan better routes and optimize fuel consumption. This can help keep operational costs down and maximize vehicle downtime, resulting in fewer repairs and less wasted time.

4. Better Maintenance Programs

Proper maintenance is essential to keeping a fleet running. But the traditional approach can be challenging for managers to keep on top of things; relying on manual checks and checklists can lead to forgotten tasks, missed deadlines, and unreliable results.

Fleet management software simplifies the process by providing detailed overviews of each vehicle’s condition and alerting managers when maintenance is due. Vehicle usage patterns can also lead to developing preventative maintenance schedules.

5. Reduced Overall Costs

From more productive and efficient operations to saving fuel and preventing accidents, fleet management software helps businesses save a lot of money in the short and long-run.

Fleet management software has become an essential tool for businesses to efficiently manage their fleets. By providing detailed insights and offering a host of safety and efficiency benefits, it can save companies a lot of time and money while helping them keep their vehicles in top condition.

It’s no wonder that more and more fleet managers are investing in these systems to get the most out of their operations. Contact your GoFleet consultant today for your free demonstration, and find out which solution is right for you.

The Benefits of AI Asset Tracking

Posted on November 21, 2022 | by Alexis | Leave a Comment

Once relegated to science fiction, artificial intelligence (AI) and machine learning (ML) are now hot topics in the world of fleet technology and more specifically, asset tracking. It’s easy to see why; both innovations are making their way into every facet of our daily lives, from the way we drive our cars to the way we do our shopping.

It’s not just consumer-facing applications that are benefiting from AI. Businesses in a wide range of industries are beginning to adopt AI technology in order to improve their operations.

One such industry is transport and commercial fleets, where AI asset tracking tools are giving fleet managers greater visibility and control over their assets.

In this article, we’ll discuss some of the ways AI asset tracking can benefit your business.

What Is Artificial Intelligence?

AI is a branch of computer science focused on mimicking human-like intelligence in machines. AI research deals with the question of how to create computers that are capable of behaviour such as decision-making, natural communication, and problem-solving.

A great example of this technology in present use would be virtual assistants such as Siri and Alexa, which answer questions and perform tasks based on user requests.

What Is Machine Learning?

Machine learning (ML) is a subset of AI. ML also emulates human intelligence in computer systems, only with a specific focus on pattern recognition.

This means that, rather than being explicitly programmed with a set of rules and regulations to follow, machine learning algorithms are “trained” on data sets. The more data the algorithm is exposed to, the better it becomes at generalizing from that data and making predictions.

It’s very likely that you’ve encountered ML in your day-to-day life; common examples include spam filters on your email and product recommendations on sites such as Amazon.

The Role of AI Asset Tracking

AI and ML are increasingly commonplace in modern devices and products. Asset tracking tools are no exception, and use the technology to enhance and automate work processes.

Automated Tracking

AI asset tracking provides an enhanced level of automation without the need for human input. This is done through a combination of sensors and RFID tags, which are able to collect data on the location, movement, and status of a given asset.

This data is then fed into an AI system which uses predictive modeling to generate real-time updates on the location of each asset. This is an extremely valuable capability as it frees up resources that would otherwise be dedicated to manual tracking, and reduces the potential for human error.

Inventory Management

Inventory management is another key area where AI asset tracking can streamline work processes.

AI asset tracking systems can automatically keep track of inventory levels, and notify relevant personnel when stock is running low. This eliminates the need for manual checks and helps to ensure that inventory is always kept at optimum levels.

Predictive Maintenance

Predictive maintenance refers to the proactive maintenance of equipment and devices. The goal is to prevent issues before they happen by using data to identify potential problems and schedule maintenance accordingly.

This is accomplished by training machine learning algorithms on data sets that include information on past failures. By detecting patterns in this data, the algorithm is able to make predictions on whether or not a particular asset is likely to experience an issue, and when. This information can then be used to plan maintenance and avoid costly downtime.

Product Quality Inspections

Product quality inspections are another common use for AI asset tracking. By using machine learning algorithms to analyze data from sensors and cameras, it’s possible to automatically detect defects in products. This information can then be used to trigger quality control measures or stop production altogether if necessary.

Optimized Routes

Asset tracking systems often need to plan routes for commercial vehicles. This can be a time-consuming and challenging task, particularly when dealing with a large number of assets.

By taking into account a variety of factors such as traffic, weather, and the current location of assets, AI asset tracking systems are able to generate optimized routes much more efficiently. This not only saves time, but also reduces fuel costs and carbon emissions while improving driver safety.

As you can see, AI and ML have a major impact on asset tracking. Businesses can improve efficiency, save time and money, and prevent issues before they cause problems. If you’re not already using these technologies in your asset tracking system, now is the time to start.

The Top Five Benefits of Asset Tracking

Posted on November 15, 2022 | by Alexis | Leave a Comment

Your organization’s assets represent a massive investment; asset tracking provides visibility into their status, location and usage. As a result, these solutions can help optimize your assets’ efficiency and extend their lifecycle, saving your organization money in the short and long-term.

Are you interested in asset trackers for your business but not sure where to start? This guide will provide you with everything you need to know about this essential fleet management technology.

What Is Asset Tracking?

Asset tracking refers to the process of monitoring physical property. It’s a strategy used by countless organizations to keep tabs on their valuable items and gain insight into the way they’re used.

This concept has been around for decades, traditionally taking the form of paper-based spreadsheets and notes. As technology has evolved, so too has the process, to the point where most asset tracking systems today are entirely digital.

Modern tracking software uses a variety of tools to do its job, including barcodes, QR codes, GPS and RFID tags. Each of these technologies work differently, yet all serve the same function of connecting a physical item’s real-world status to an online database.

What Is Asset Tracking Used For?

Asset tracking is used in a variety of industries and for a number of reasons. In the context of transportation or fleet management, companies usually invest in the technology to keep tabs on their vehicles and/or payload.

These systems might be applied to ensure that a company vehicle is being used as intended, to recover a stolen vehicle, or to make sure that a vehicle’s contents are delivered on time.

In other industries, such as healthcare and retail, asset tracking systems are used to keep inventory in check. This might involve tracking high-value items such as medical equipment or designer clothes. In some cases, the system might be used to keep an eye on company property, such as laptops and tools.

The Top Five Benefits of Asset Tracking Systems

While there’s no doubt that asset tracking is growing in popularity, there are those who remain hesitant to invest in the technology. The main reason for their reluctance is cost. While some asset trackers may indeed be cost-prohibitive, there are scalable, economic solutions for fleets of every size. In addition, the benefits can quickly outweigh the burden of the initial investment.

Here are the top five benefits:

1. Increased Equipment Longevity

Maintenance is a key practice in the world of transport – let it fall by the wayside and you’re quickly looking at operational disruptions, accidents and added costs.

Fleet managers have traditionally relied upon paper-based systems and maintenance logs to keep track of when their trucks, buses and cars are due for maintenance. The problem with this method is that it’s often inaccurate and incomplete, leading to assets being overlooked and neglected.

An asset tracking solution automatically logs vehicle data, including usage and mechanical status. When it comes time to service the vehicle, a tracker will flag the vehicle and send an alert to the fleet manager.

As a result, assets receive the maintenance they need when they need it, meaning they’re less likely to break down and require repair or replacement.

2. Centralized Data

Another downside of paper-based tracking systems is that data is often stored in a number of different places. From spreadsheets and individual notes to diaries and planners, it can be difficult for fleet managers to get their hands on the information they need, when they need it.

Asset tracking stores all data in one centralized location, meaning it can be accessed quickly and easily by anyone with permission. Instant access to vehicle data helps improve decision-making, maintenance schedules and even route optimization, as managers are no longer working with outdated or incorrect information.

3. Improved Operational Efficiency

Time is money. In transportation, the longer a vehicle is on the road, the more money it’s making for the company.

Asset tracking systems can optimize routes and schedule maintenance in a way that minimizes disruptions and unnecessary travel. This not only saves time, but also helps improve fuel efficiency.

4. Reduced Costs

While asset tracking represents an initial investment, this technology can help reduce costs in a number of ways.

As we’ve already mentioned, asset tracking systems can help to extend the life of your vehicles by ensuring they receive the maintenance they need, when they need it. In addition, collected data can be used to improve fuel efficiency and reduce wear and tear on assets. In some cases, asset trackers can even qualify as anti-theft devices, thereby reducing insurance premiums.

5. Enhanced Customer Service

In the world of transportation, customer service is key. Your clients want to know that their goods will arrive on time and in good condition – anything less and they’ll take their business elsewhere.

An asset tracking system can help to improve customer service in a number of ways. For example, asset tracking data can provide updates on a shipment’s progress. If there are any delays or issues, the system can be used to quickly reroute assets and minimize the impact on customers.

It’s the twenty-first century – why rely on paper-based systems that are inefficient and inaccurate? Asset tracking systems offer a number of benefits that can improve the efficiency of your business.

From reducing costs to enhancing customer service, there’s no reason not to make the switch. Contact your GoFleet consultant today and find out which asset tracking solution is right for you.

Five Types of Asset Tracking Technology

Posted on November 8, 2022 | by Alexis | Leave a Comment

(And How to Select the Best One)

If you’re anything like most fleet managers, you’re aware of the benefits that asset tracking technology can offer your business. But with all of the different options on the market, it can be hard to know where to start and what solution to invest in.

In this article, we’ll break down the five main types of asset tracking technology, as well as the top considerations to keep in mind when choosing a solution for your fleet.

The Top Five Types of Asset Tracking Technology

1. Barcodes

Barcodes are one of the most popular and well-known asset tracking technologies. From store shelves to boxes and clothing tags, they offer a degree of simplicity and cost-effectiveness that make them ideal for a range of applications.

Standard one-dimensional barcodes work via laser-scanning technology. Their dense series of black and white lines reflect light in unique patterns that create analog signals the scanner can interpret as digital data. This data is then passed on to a software application that uses it to track the associated asset.

While conventional barcodes are still in use today, their storage capacity is quite limited. This necessitates the use of multiple barcodes to track a single asset, which can quickly become cumbersome and impractical.

Another challenge of barcodes lies in their implementation; because the codes are printed onto labels that are applied to assets, they can be easily removed or tampered with.

2. QR Codes

Quick Response (QR) codes are a slightly different version of the conventional barcode. Rather than relying on a single analog set of black and white lines, QR codes use square-based patterns of dots that can store more data in a much smaller space.

Like barcodes, QR Codes are scanned and read by an imaging device. Data is then interpreted by a software application to track the asset. Their increased capacity for data storage allows these unique codes to store far more information than barcodes. This means that an organization can use a single QR code, rather than multiple barcodes, to track an asset.

Because of their digital nature, QR codes are harder to tamper with, but printed QR codes can still be removed from an asset.

3. Radio-Frequency Identification (RFID)

Radio Frequency Identification, or RFID, is a radio-based technology used for tracking assets. It consists of three main components: tags, readers, and software.

RFID tags are small devices that emit radio signals. They can be either active or passive. Active RFID tags have their own power source and can transmit signals over long distances, while passive RFID tags rely on the power from the reader to transmit signals over shorter distances.

RFID readers are devices that receive and interpret the radio signals emitted by RFID tags. They are connected to a software application that uses the data from the tags to track assets.

One of the main advantages of RFID technology is that it does not require a line of sight to work. This means that assets can be tracked even if they are hidden from view, making it ideal for tracking inventory in warehouses.

The only downside is that while tags themselves can be inexpensive, the readers can be cost-prohibitive.

4. Near Field Communication (NFC)

Have you ever paid for something by tapping your debit card or even your smartphone? Chances are you’ve used Near Field Communication (NFC) technology.

This short-range, wireless communication technology is similar to RFID in that it uses radio signals to communicate data.

However, the key difference is that NFC requires physical contact between the tag and the reader, while RFID does not.

5. GPS

GPS is already widely-used in the world of fleet management. Companies have long used it to plan routes, give directions and identify vehicle locations. Currently, GPS is finding utility in asset tracking.

By equipping assets with GPS trackers, companies can see where they are at any given time, as well as where they’ve been and how long they’ve been there. This information is valuable for tracking inventory, particularly if products are being delivered to multiple locations.

How to Select the Right Asset Tracking Solution for Your Fleet

With so many options to consider, it’s easy to feel overwhelmed. But the process doesn’t have to be complicated. Here’s a quick rundown of the main factors you should keep in mind when selecting a. asset tracking solution.

Business Goals

While asset trackers serve the same function, they aren’t always used for the same reason. Some companies implement them to improve fleet safety, while others use them to boost efficiency or cut costs. It’s important to know what your goal is before selecting an asset tracking solution, so you can narrow down your options.

Budget

Asset tracking solutions can range in price from a few hundred dollars to a few thousand. You don’t necessarily have to invest in the biggest, most expensive technology to reap the benefits of asset tracking. It’s important to have a realistic budget in mind before beginning your search, as this will help you rule out any products that are out of reach.

Work Environment

If you’re planning on tracking assets that are outdoors, you’ll need a solution that can stand up to the elements. This might mean opting for a waterproof tracker or one with a long battery life.

Similarly, you’ll want to ensure that the solution you choose has a wide enough range to track assets through walls, or find assets that have been moved out of range.

Assets

There are tons of asset tracking technologies on the market, each with their own pros and cons. With that in mind, you should select a product that makes sense for your specific assets and how they will be used.

For example, if you’re looking to track long-distance vehicles, GPS would likely be the best solution.

As technology continues to evolve, the opportunity to take advantage of asset tracking solutions will only grow. Understanding the different types of technology will help you select the right one for your business needs.

Don’t wait to improve the safety, efficiency and overall effectiveness of your operations. Contact your GoFleet consultant today and ask about our asset tracking solutions.

How to Get Drivers on Board with Dash Cams

Posted on October 20, 2022 | by Alexis | Leave a Comment

You’ve done your research on dash cams, pulled the trigger and made the investment. Implementation is good to go and from here on it, it’s smooth sailing. In no time, you’ll have your drivers on board with dash cams, right?

Not always. As with anything new, there can be a learning curve, and even resistance, when it comes to getting drivers on board with dash cams.

This article will explore why some drivers might hesitate when it comes to dash cams, and how you can help get your drivers on board with dash cams.

Why Would Your Drivers Take Issue With Dash Cams?

Context, insight, and even a little empathy are necessary to address dash cam resistance. Some of the top objections with dash cams include:

Dash Cams Are an Invasion of Privacy

Having a camera pointed directly at someone for hours on end can feel a bit intrusive. Only last year, an Amazon driver tendered his notice after it was announced that the online retailer would be implementing AI dash cams in their delivery vehicles, citing the move was “both a privacy violation, and a breach of trust.”

Solution: Let Drivers Know That Privacy is a Priority

If privacy is a big concern for your drivers, let them know that it’s a priority for your fleet as well. This could include ensuring that only authorized personnel have access to footage, and that footage is only used for legitimate purposes, such as investigating accidents or claims. Implementing policies and procedures like these will go a long way in gaining driver trust.

Drivers Will Feel Like They’re Not Part of the Process

While your drivers aren’t necessarily part of your day-to-day business operations and decision-making, simply announcing a roll-out for new technology without requesting any feedback or having a pilot program can make your staff feel as though they don’t have agency over their role.

Solution: Provide Transparency

If you’re worried about drivers being resistant to dash cams, ease into it. Start by rolling out the technology to a few select drivers, and see how they react. You can then use their feedback to make adjustments before rolling it out to the rest of your fleet.

Let your drivers know why you’re using dash cams and how you plan to use the footage. Make clear your intentions, and remind them that you have their best interests at heart.

This gradual approach will give you a chance to work out any kinks, and it will also help build trust with your drivers.

Finally, it’s always a good idea to get feedback from your drivers. As primary users, they may have insights or suggestions on how to make the transition to using dash cams smoother. Don’t hesitate to reach out and ask for their input!

Dash Cams Will Catch Their Mistakes

Again, this is a valid concern. No one wants to get in trouble or be reprimanded for making a mistake, and having it all caught on camera can feel like too much pressure.

Solution: Talk About the Benefits

One of the best ways to get drivers on board with dash cams is to simply talk to them about the benefits.

Improved fleet safety, reduction in insurance rates, and peace of mind knowing that footage can be used to defend against false claims feel far less like you’re trying to catch your drivers in a “gotcha” moment.

Dash Cams Will Negatively Affect Performance Reviews

If video footage is being used for performance reviews, drivers might take umbrage with dash cams, citing them as a means to limit career advancement.

Solution: Use Training and Education as a Solution, Not Surveillance

Get drivers on board with dash cams using training and education opportunities, as well as incentives for good driving performance.

Whether you offer prizes, rewards or bonuses, positive reinforcement can put to rest any myths or misconceptions about dash cams, and it will also contribute towards a positive safety culture.

Dash cams present a unique opportunity for partnership between you and your drivers, offering transparency and accountability on either side. Your drivers want to know that you have their safety and best interests at heart. They want to feel encouraged and appreciated.

Changing the language around implementation will make a big difference when getting your drivers on board with dash cams.

Provided you’ve given your drivers adequate time to prepare for the transition, they too will come to see dash cam technology as a benefit — possibly even an asset — to their work on the road.

What is an Asset Tracking System?

Posted on September 22, 2022 | by Alexis | Leave a Comment

The internet has connected people and businesses in ways that were once unthinkable, leading to new opportunities for businesses of all sizes. One such opportunity is the power of an asset tracking system.

Asset tracking gives businesses powerful oversight and control over some of their biggest investments. In this article, we’ll explain asset tracking; what it does, how it works, and of course, how it can make your life easier.

What is Asset Tracking?

Asset tracking organizes and monitors a business’ high-value property and provides an overview of where items are located, their condition, and who is responsible for them.

Examples of physical assets can include vehicles, computers and equipment. Essentially, if it can be moved or stolen, it can (and should) be tracked.

The goal of asset tracking is to ensure that physical assets are accounted for and managed effectively. By keeping track of its assets, businesses can make sure that they are being used efficiently and appropriately.

Asset Tracking Systems – What Are They and How Do They Work?

Asset tracking is more than having a list of inventory or remembering where to place things in a facility. It requires a complete overview of an organization’s valuable property, along with the ability to monitor and manage it effectively.

Asset tracking systems are comprehensive solutions designed to help businesses keep tabs on their important items. They work by assigning a unique identifier to each physical asset, which can then be used to track and manage the item throughout its lifecycle.

There are many different types of asset tracking systems available on the market, but they all share some common features. Typically, an asset tracking system will include:

A physical device that is attached to the asset (such as a tag or label)
A software application for tracking and managing the asset
A database for storing asset information
A means of communicating asset data (such as RFID, NFC, or GPS)

Common Features of Asset Tracking Systems

While there is a wide range of asset tracking systems on the market, they all share some common features.

Real-Time Tracking

This is perhaps the most important feature of an asset tracking system. By knowing where your assets are at all times, you can ensure that they are being used efficiently and prevent them from being lost or stolen.

Historical Tracking

In addition to real-time tracking, most asset tracking systems offer historical tracking. This means that you can see where your assets have been and who has had them in their possession. This can be useful for processes such as auditing or investigating theft.

Alerts and Notifications

Asset tracking systems can send alerts and notifications when an asset is moved or if it goes outside of a certain area. This ensures that assets are where they are supposed to be and that they are being used properly.

Reporting and Analytics

Many asset tracking systems have reporting and analytics features, allowing businesses to track trends and optimize their asset management strategies.

The Benefits of Using an Asset Tracking System

Data and Analytics

Asset tracking systems come with advanced data analytics and reporting capabilities that consolidate information into easy-to-read reports. This is an invaluable tool when auditing your assets and/or investigating theft, damage or loss.

It can also be helpful when gauging the overall status of your investments by collecting information about asset lifespan, usage and depreciation.

Enhanced Productivity and Efficiency

By keeping track of your assets, you can ensure that they are being used efficiently and appropriately at all times.

This can lead to increased productivity and efficiency within your business operations. In addition, an asset tracking system can help you to avoid costly downtime by making it easier to locate and retrieve assets when they are needed.

Improved Security

Asset tracking systems can improve security in your business. By knowing where your assets are at all times, you can prevent them from being lost or stolen.

Alerts and notifications can make this even easier to do, as you will immediately be made aware if an asset goes outside of a certain area.

Greater Peace of Mind

By using an asset tracking system, you can enjoy greater peace of mind knowing that your assets are properly managed and accounted for. This is an invaluable investment for any business, big or small.

Scalability

Asset tracking systems can be easily scaled up or down to suit the needs of your business. This makes them a versatile and flexible solution that can be applied to a variety of different businesses and industries.

Thanks to improved technology and outstanding innovation, the business world is increasingly connected. Through the use of asset tracking, dash cam solutions, GPS trackers and telematics, it’s possible to manage your entire fleet operations from one central location.

Asset tracking makes these processes more convenient and can also lead to increased efficiency and productivity. If you’re not using an asset tracking system in your business, now is the time to start.

5 Ways Fleet Management Can Improve Businesses

Posted on September 13, 2022 | by Alexis | Leave a Comment

Over the last few years, there has been a massive shift in purchasing patterns and retail consumption. From small families to large corporations, consumers are increasingly opting for online transactions over traditional brick-and-mortar destination shopping.

Due to this shift, many fleets have had to increase productivity to avoid service disruptions. Manual fleet monitoring has become something of an archaic process, and companies that lack the foresight to automate may find themselves falling behind.

In this post, we’ll discuss the benefits of digital fleet management, and how it can help your fleet improve operational efficiency, whether you’re behind a desk or behind the wheel.

What is Fleet Management?

When we talk about “fleets”, we’re specifically discussing vehicles used for the purposes of work, including commercial delivery vehicles, construction machinery, and even non-powered assets such as shipping containers.

Fleet management incorporates the budgeting, safety, acquisition and maintenance of a group of vehicles. Fleet management helps the operator oversee all the activities of its vehicles to ensure that drivers are safe and following compliance regulations, while completing work on time.

A fleet management system can help managers increase visibility into their operations while automating and streamlining work processes to ensure safety, compliance and efficiency.

1. Vehicle Maintenance

Maintenance is the cornerstone of any effective fleet. Not only is it essential to keeping vehicles in good working order, but proper maintenance can prevent accidents and improve operational efficiency.

Fleet management systems, such as ZenduMaintenance, can keep your vehicles’ maintenance schedules on record, provide custom reporting, maintenance cost accounting and much more.

Fleet management allows you to run your vehicle maintenance operation more effectively while staying ahead of potential mechanical issues so your vehicles stay on the road where they belong.

2. Lower Fuel Waste

Fuel costs are always top of mind for fleet managers, especially considering the exponential rise in price over the past few years. Averages have been bouncing around the four to five dollar mark for months, with June seeing a record high of $5.01 per gallon.

A fleet management system can track a vehicle’s fuel economy, and identify areas of improvement, such as a reduction in idling, rapid acceleration or excessive cargo weight.

Improving driving habits, optimizing routes and managing payload can all lead to significant reduction in fuel consumption.

3. Increased Safety

Even a single accident can lead to costly repairs, vehicle downtime, and potential liability. According to the FMCSA, there were over 5,000 fatal crashes involving large trucks in the United States in 2019 alone – 13.65 fatal large truck crashes per million people and an average of 1.12 fatalities per incident.

Fleet management can help reduce these numbers by increasing situational awareness for both fleet managers and drivers.

For example, tracking provides real-time vehicle location, while diagnostics can monitor things like speed, acceleration, and braking. This data can be used to identify risky driving behaviour and take corrective action before an accident occurs.

Some fleet management solutions offer features such as driver coaching and scorecards, which give drivers feedback on their performance and help them identify areas for improvement.

These tools can make a big difference in reducing the human and financial implications of accidents.

4. Improved Customer Service

Fleet management can help companies deliver better customer service by providing them with the data they need to make informed decisions.

For instance, fleet management software can identify where a delivery is and an estimated time of arrival. In addition, many many fleet management solutions offer features such as geofencing and route optimization, which can be used to plan more efficient routes and avoid delays.

All of these benefits lead to shorter wait times for customers and improved customer satisfaction.

5. Fewer Errors

From stock management and driver scheduling to route planning, the fleet management process can be complicated. Managers are tasked with making numerous decisions on a daily basis, and even the slightest mistake can have major consequences. A fleet management system can help reduce errors by automating many of these tasks.

For instance, electronic logging devices (ELDs) can be used to automatically track a driver’s hours of service (HOS). This data can then be used to generate accurate reports and schedules, which helps ensure that drivers are not overworked and that they have the required number of breaks.

Some systems even allow managers to set up alerts that notify them when a driver is nearing their HOS limit. This gives managers the opportunity to take corrective action before an accident or violation occurs.

Fleet management offers a wide range of benefits for businesses, and it’s easy to see why they’re becoming so popular. If you’re not already considering automating some of your work processes, now is the time to get on board. Can you really afford not to?