Read about Geotab’s latest fleet management software updates and enhancements. To verify whether changes have been made in your system, go to Administration > About and check the build number, which shows the month of release, e.g. 5.7.1602.xxx release/2016-03.
In this Edition:
Documentation Updates
+ Fill-Ups Report Now Included in Product Guide
HOS/DVIR Enhancements
+ Support of HOS Passenger Carrying Rule Sets for Garmin Devices
SDK Additions
+ Garmin Stop Status Data Added to LocationContent
Localization
+ German, Japanese, and Vietnamese language Updates
+ Vietnamese Calendar Revisions
+ Translation of Notification Template Tokens
User Interface (UI) Enhancements
Documentation Updates
Fill-Ups Report Now Included in Product Guide
The Geotab Product Guide now includes details on the Fill-Ups report. Read this section to learn how to view the fill-up events, fuel costs, and average fuel economy for your fleet.
Fills-Ups section in Product Guide
HOS/DVIR Enhancements
Support of HOS Passenger Carrying Rule Sets for Garmin Devices
Stop status data from Garmin devices is now included in the LocationContent object in the Geotab Software Development Kit (SDK). This property is labeled as onRouteRanges. This is useful for determining when a driver has accepted a stop on the Garmin by tapping on GO.
onRouteRanges property in the LocationContent object.
Workflow for onRouteRanges property:
Localization
Geotab continues to update and enhance our support in multiple languages. This month, we made updates to the German, Japanese, and Vietnamese language versions.
Vietnamese Calendar Revisions
Geotab has updated the month and day names on the Vietnamese calendar to more accurately reflect the proper terms. The calendar now shows the full month name, e.g. Tháng một, and the days are indicated by T2, T3 and onward, with Sunday as “CN” — meaning Chủ nhật or Lord’s Day.
Updated calendar dates in Vietnamese.
Translation of Notification Template Tokens
Notification template tokens have been translated for all languages in addition to the descriptions, for an enhanced user experience. You can find the Notification Templates page by going to Rules & Groups > Rules and then clicking the Notification templates button. Customized notifications are useful for different tasks, such as sending a web link to a map, including an emergency contact number, or helping conserve data usage for mobile devices.
Translated tokens in Notification Email Template
Minor UI Improvements
The line spacing in Zone comments on the map has been harmonized with spacing in the zone edit.
A Search feature has been added to the Security Clearances page.
Engine Faults and Fault Details have been joined into one page.
Improved layout of work times page.
The Trips Detail (default and advanced) Excel Reports are now sorted by the device name instead of device ID so they are easier to read.
Electronic Loggings Devices (ELDs)
Technology for Hours-of-Service
According to the official definition by the FMCSA, an electronic logging device (or ELD) is “technology that automatically records a driver’s driving time and other aspects of the hours-of-service (HOS) records.”
The device synchronizes with the engine of a commercial motor vehicle (CMV) to record driving time and monitors important information such as location, vehicle movement, engine hours, and miles driven.
What are the Benefits of ELDs?
For fleets, ELDs have many important benefits:
Reducing the amount of time that truck drivers and administrators spend on paperwork dramatically.
Simplifying the process of keeping Records of Duty Status.
Reducing cost associated with paper logbooks and processing.
Decreasing the risk of errors in record-keeping.
Increasing the efficiency of inspections.
In addition to reducing the burden and costs associated with paperwork, ELDs can increase fleet compliance, productivity, and most importantly, driver safety.
Compliance Goes Mobile
A tablet or smartphone can be used as part of the ELD solution provided it meets the FMCSA’s technical specifications and is registered and certified.
Our mobile app Geotab Drive can be used on both iOS & Android tablets for Hours-of-Service (HOS), Driver Vehicle Inspection Reporting (DVIR), and Driver Identification. The smart driver app syncs data between the GO device and tablet to provide numerous functions, such as violation alerts, automatic duty status changes, among others, and complete end-to-end inspection workflow.
My Fleet Uses AOBRDs. Do I still need to adopt ELDs?
All motor carriers and drivers must be using ELDs by December 16, 2019, according to the FMCSA. However, during the first two phases of transition and compliance (four years from the final rule publication date), the FMCSA permits the use of automatic on-board recording devices (AOBRDs).
It’s smart to start evaluating and choosing ELDs as soon as possible. By starting the process now, you can leave enough time for implementation and training, and as well, your fleet can start taking advantage of great benefits that ELDs have to offer.
If you are using paper logs for Hours-of-Service,
you must be using ELDs by December 18, 2017.
Refer to the FMCSA’s website for more compliance information.
For more information or to get started with Geotab Drive contact your sales rep or our support team.
Source:
Vik Sridhar, Solutions Engineer, HOS Expert at Geotab https://www.geotab.com/blog/what-is-an-eld/
Recruiting drivers is difficult enough and retaining those drivers can often be even more challenging. Therefore, keeping your drivers happy is very important. To avoid continuous turnover, it’s critical a positive culture and working environment is created for drivers.
High turnover of drivers can indicate not just an unhappy work environment, but also an unsafe environment. It can also be quite expensive for any business. Constant turnover means constantly having to recruit and train, costing extra valuable time and money.
Retaining Drivers with Telematics
Installing telematics in a fleet comes with amazing productivity, safety and engine health benefits, and it can also help to keep a positive workplace culture.
Fleet managers and owners often feel that drivers will think negatively towards installing a telematics system in their fleets. They worry it will be seen as a Big Brother type of invention.
Telematics can actually help with driver retention.
The main reasons for high turnover are:
Lack of Home Time
Compensation or Mileage
Unhappy with Supervisor or Manager
Weak Dispatching and Load Planning
Policies and Procedures
Create a Positive Culture with Greater Insight
GPS fleet management software can help address many of the reasons for high turnover because it allows managers to better understand and manage their fleet. Telematics allows fleet managers to capture more accurate, detailed information on vehicles, trips, and drivers; monitor fleet trends in efficiency, productivity, compliance, and safety; and make better, more informed decisions on scheduling, dispatching, and compensation.
Five Ways Telematics Promotes a Positive Workplace Culture
Record Accurate Mileage to Help Determine Fair Compensation
Detailed mileage records are provided with telematics, allowing for a fair process to manage compensation by mileage for all drivers. A clearly communicated longevity or bonus program can also help to motivate drivers and encourage company loyalty.
Manage Hours-of-Service to Better Organize Personal Times
Telematics manages miles driven, engine hours, and Hours-of-Service (HOS), which can also be great tools for organizing drivers’ home time as well. Also, knowing the driver’s personal situation can help to understand their needs; for example, if a driver is going through something significant in their life (eg. a divorce, new baby, etc.) a manager can balance the driver’s needs accordingly, during that time.
Improve Load Planning and Dispatching
Drivers often get stressed out from not knowing when they will be able to get home, or plans changing frequently. Our software can be used to dispatch more effectively and better organize routes, to ensure that jobs will be done in a timely and logical manner. Creating a logical plan for drivers, while still allowing them to use their experience and judgement, is much better for everyone.
Clear Communication to Increase Driver Satisfaction
It’s a tough issue to manage when a driver is unhappy with a manager or supervisor because there could be a variety of causes. However, when there are clear lines of communication from between management and drivers, satisfaction can be greatly improved; simply asking drivers for feedback will help them feel included. It is highly recommended full disclosure and explanation around the installation of telematics is provided to drivers for a positive management/driver relationship. Our support team would be happy to provide tips for a successful roll out.
Reinforce Driver Safety With Reporting and Management Tools
Organizations need to be conscious of policy to ensure the approach isn’t too heavy-handed. A fleet management solution can ensure that the policies in place are followed through in a consistent and fair manner. For example, of course your drivers know how to drive. They know they should drive defensively and obey speed limits. Tight schedules and deadlines can sometimes cause drivers to lose focus on basic safe driving habits. Through safety coaching and reports, drivers will be safer and get in less accidents.
More Tools for Fleets
Our open platform allows fleet managers to have access to even more tools to help drivers. Managers can help make a driver’s job easier with driver tools such as apps for mobile invoicing & payment and time management. Our Drive App enables drivers to log Hours-of-Service, update their duty status, and carry out inspections using their tablet or smartphone.
Preventing Issues Before They Occur
We collect a wealth of knowledge for fleet managers within our data. This rich data can be used for predictive analytics to possibly warn when a driver is becoming unhappy or planning to leave the company. Careless driving with no regard to policy or lowered miles driven can be an indication of when a driver is unhappy and planning on leaving. Management can take this opportunity to engage the driver in a two way conversation to clearly understand what is making them unhappy.
Having this wealth of data at your fingertips can help a fleet to predict accidents before they occur. When a driver is working too many hours and not getting enough home time perhaps coinciding with increased counts of unsafe driving behaviours. We provide visibility into safety and utilization so management can balance the hours/shifts for each driver and across the fleet — keeping drivers well-rested, safe, and happy.
Source:
Original Post by: Heather Carlton, Senior Account Manager https://www.geotab.com/blog/creating-positive-culture-fleets/
Managing a fleet isn’t easy, that’s why there are so many solutions available to help make it easier. Being able to keep customers happy while managing vehicles and drivers is difficult for any fleet manager. Unfortunately, even with all the technology now available, there are still fleet managers insisting on continuing to use a manual approach. This means relying on memory and known traffic conditions to inform customers of delivery times and finding vehicle issues through drivers reporting them, after already breaking down. This is not the best method for fleet management and can hurt customer retention as well as your bottom line.
The Right Solution That Fits Your Needs
Imagine knowing what vehicles were stuck and traffic? Or getting an email whenever one of your vehicles had an engine fault? Most importantly of all, what if you received an email the moment one of your vehicles were involved in an accident?
With our software, you can easily set up rules for any situation, no matter what your fleet specializes in (eg. transportation, delivery, personal, etc.). The preconfigured default rules include everything from idling to speeding; there are rules that are based on posted road speeds and geo-zones and so much more.
Still want more? You have the option to customize any of these conditions or create a rule from scratch using the simple and intuitive rule creator.
First, you will need to give the rule a name, and select the group of vehicles you want to apply the rule to. Then, pick the conditions you need to be met before an exception is created from a list of hundreds of possible conditions. Everything from engine lights to work hours to speed can be used as a condition.
Once you’re pleased with the conditions, the final step is to select the notification. You can either choose to receive an email or have our GO device beep at the driver when conditions are met. No more driving without a seatbelt, no more speeding over posted road speeds, no more unscheduled breaks and so much more.
Eliminate the Problem in Advance
Fleet managers can now focus on eliminating the occurrence of exception events and working with their drivers to reduce risky driving habits and increase safety. What could be better than solving a problem? Solving the problem before it even happens. Instead of finding out how many customers received their deliveries late, you can get a notification and work with the driver to make sure deliveries are made on time. Instead of dealing with downtime, you can know which vehicles are having issues and service them when it is convenient before a breakdown occurs.
Because our software is a data-driven platform, all exceptions can be received in a PDF or Excel format. You can use this data to create your own custom driver scorecards, customer and vehicle statistics and so much more. To do this, simply go to the appropriate section of the software, select the date/time of the default or custom report and click “apply changes”. It’s really that easy.
To find out more ways we can help your business move towards outstanding fleet management, contact one of our trained fleet consultants. Before signing up for anything, they will walk you through how our software works and how it will help optimize your business and ultimately save you money!
Two of the biggest reasons many company’s come to us looking for a GPS tracking solution, is to increase safety & lower fuel costs, both of which can be greatly impacted through driver coaching. While other GPS tracking companies provide safety reports (which we also provide on top of the driver coaching feature), these reports do not offer the real-time correction capabilities of driver coaching.
What is Driver Coaching
GPS tracking systems have come a long way since being used to simply track your vehicles whereabouts. With the capabilities now available there are many different ways you can get a ROI while increasing the safety of your drivers and those they share the road with; driver coaching (also known as audible alerts) is something you definitely want to look for in a GPS solution.
Driver coaching provides alerts that occur inside the vehicle when drivers are driving in a way that wastes excessive fuel or puts them at risk. These alerts are commonly used for speeding, hard braking or accelerating, harsh cornering and excessive idling. The driver coaching alerts usually work as a beeping function inside the vehicle in real-time so your drivers can correct the inappropriate behaviour immediately. One of the best elements of the driver coaching feature is the ability to customize. You can set specific parameters that best suit your company and focus on the things your drivers need to improve on:
Our driver coaching not only helps improve safety, it also helps improve productivity:
We have also recently introduced GOTALK, a new product that takes driver coaching to a whole new level. It allows you to program specific alerts that instead of beeping, actually speak to your drivers. For example, if a driver is speeding, you can program your GOTALK device to say “slow down” to your drivers in real-time.
What are Safety Reports?
Safety reports, or a Driver Scorecard Report as we refer to ours, is an easy to read report showcasing the incidents of each driver. It’s also a useful tool because it allows you to compare your drivers in one place and see their main problem. Unfortunately, it does not offer the ability to correct poor driving habits in real-time. Check out this sample report below:
As you can see from this example above, it is clear the main issue for this fleet is speeding. These reports can be great to sit down with your drivers and discuss any issues at hand. You can also use these reports to offer an incentive to your drivers. For example, this fleet clearly has a speeding problem which is not only putting the lives of themselves and others in danger, it is also wasting the fuel you pay for. Try offering your employees an extra vacation day or a gift card incentive to the person with the lowest number of speeding incidents each quarter; you would be surprised how well a little friendly competition may work in your favour.
Overall, both of these elements can be utilized for running a safer and more efficient fleet. Driver coaching helps to remind your drivers in real-time to correct behaviour without having to wait for a report to be created and review with the drivers. The safety reports give you an overview of your entire fleet all in one place, allowing you to see if any specific driver is being very unsafe or if your fleet as a whole needs to work towards safer practices.
To learn more about Driver Coaching and GOTALK, check out the video below.
GoFleet provides powerful plug and play GPS fleet management solutions that are not only easy to get started with but easy to expand and change as your business evolves in the future.
With our plug and play installation and expandability capabilities the options to grow and enhance your business are limitless. Check out the video below for full details:
Preview the latest updates to Geotab’s software applications and firmware. To verify whether changes have been updated in your system, go to Administration > About and check the build number, which indicates the month of release, e.g. 5.7.1601.xxx release/2016-01.
Subscribe now to receive regular updates on Geotab’s features and improvements.
In this Edition:
Click on the heading to jump to the section.
Reporting Enhancements
+ View Unmatched Fuel Transactions in the Fill-ups Report
Map & Vehicle Enhancements
+ View Lock Option on Live Map
+ Additional Map Types Available
+ Pin Device Toggle Renamed
HOS/DVIR Enhancements (MyGeotab & Geotab Drive)
+ Vehicle/Trailer Confirmation on Login
+ DVIR Defect List Templates
+ Duty Status Logs Comments in Advanced Report
+ Duty Status Log Origins
+ Multiple DOT Carrier Support
+ Automatic Log Verification on Logout
+ Status Change on Logout
SDK Additions
+ New Driver Feedback Recipient Types
+ Third-party Data Access
Driver Feedback Changes
+ Late Notifications Option
View Unmatched Fuel Transactions in the Fill-ups Report
Imported fuel transactions not matched to a vehicle can now be viewed in the Fill-ups report as a display option. Unmatched transactions will be listed under “Unknown Vehicle.” This is useful when importing fuel card transactions into MyGeotab.
Figure 1: Unmatched transaction toggle in the Fill-Ups report.
Figure 2: Display of unmatched fuel transaction in MyGeotab.
A Lock this view option has been added to the Live Map. Once locked, the screen will stay on a specific view, even when the map refreshes, instead of following the moving vehicles. This new option is beneficial for fleet managers who need to monitor activities in a specific area on the map, such as a work yard.
To enable this option, click Map, then Views, and Lock this view.
Figure 3: Lock view on live map.
Additional Map Types Available
In MyGeotab, all users have access to Google and OpenStreetMap based maps. OpenStreetMap is maintained by communities all over the world and updated frequently. Users can now select from additional default map types, including HERE Maps and Custom map tiles, which can be selected from Administration > System… > System Settings, under the Maps tab.
Figure 4: Additional map types in MyGeotab.
Pin Device Toggle Renamed
The Pin device toggle on the Vehicle Edit > More Details page, has been renamed to Disable automatic vehicle management for clarification. Clicking the help button displays a detailed description of the option (as shown below).
Hours of Service / Driver Vehicle Inspection Report
To align with the new FMCSA regulations, Geotab has made several changes to HOS/DVIR in MyGeotab and the Geotab Drive app. Please note: Version 3.1.22 for Geotab Drive has been released and is available in the Google Play Store. Updated features in Geotab Drive 3.1.22 include:
Improved login/logout process
Mark HOS logs as automatic or manual
Multiple DOT Carrier Support available
Bug fixes
Vehicle/Trailer Confirmation on Login
Upon login, Geotab Drive will ask the driver to select and confirm the vehicle and attached trailer in use, before going to the Dashboard screen.
DVIR Defect List Templates
Setting up a Defect List in MyGeotab is now easier thanks to templates! Customers can use the templates as a starting point and then add or delete defaults to suit their needs. Note: The Default Trailer and Default Vehicle templates are compliant with U.S. DVIR regulations and Schedule 1, 2, and 3 are compliant with Canadian DVIR requirements.
To add a template, go to the Defect Lists page (Engine & Maintenance > DVIR, click the Defects button), open the Add drop down menu, select the desired template, modify the defects if applicable, then click Save.
Figure 6: Defect List templates.
Duty Status Logs Comments in Advanced Report
A Comments column has been added to the Data tab on both the default and advanced Duty Status Logs Excel reports. Accessing annotated notes will make it easier to identify and correct log errors.
Figure 7: Defect List templates.
Duty Status Logs Comments in Advanced Report
A Comments column has been added to the Data tab on both the default and advanced Duty Status Logs Excel reports. Accessing annotated notes will make it easier to identify and correct log errors.
Figure 8: Log Origin in Geotab Drive App.
Figure 9: Log origin is shown on each Duty Status Log in MyGeotab.
Multiple DOT Carrier Support
MyGeotab now supports different DOT numbers for drivers residing within the same database. MyGeotab users can designate the Main office address and Carrier number for each driver in the User Options > Hours of Service Settings.
Figure 10: DOT settings in driver options.
Automatic Log Verification on Logout
When logging out of the Geotab Drive app, all unverified logs will be automatically displayed for verification. The driver has the option to skip the verification; however, the best practice is to verify logs at the end of each shift.
Note: Logs are available for verification for 14 days and after this time they are no longer compliant.
Figure 11: Verification upon logout now automatic.
Status Change on Logout
Geotab Drive now allows drivers to choose a duty status before logging out. Previously, the app would automatically set the status to Off Duty when logging out. Status options include: Off Duty, On Duty, or Sleeper Berth.
Notifications for server side rules can now be sent to drivers even if the exception has passed. This is relevant in situations where connectivity is poor, or if the device is not on the ProPlus plan. For more information on this update, please read this post.[Post Don’t Delay blog post first and then link back to it]
To enable late notifications, go to Exception Rule Edit > Notifications > Add Driver Feedback, click On and select a feedback option.
Figure 13: Late Notification option for driver feedback.
Software Advice recently published a report addressing the main concerns companies have when looking to purchase and implement a new CMMS system. Our integration partner Maintenance Assistant CMMS (MA CMMS) has also written blogs and an eBook about this topic, but let’s look at some of Software Advice’s findings as well.
“When a company decides to implement new software, there are a bevy of aspects to consider, even before choosing a system—and rushing the process can lead to bad results and a wasted investment. Typically, maintenance managers must first prove the value of a computerized maintenance management system (CMMS) to executives and get the greenlight to purchase one. Then the company decides what assets to enter, which employees to assign as users, how to migrate maintenance data from previous storage methods and how to train users on the software.”
– Software Advice
Our friends over at MA CMMS have put together a brief summary of their key findings, but we recommend you also take a look at the full case study for more detailed information.
Justifying CMMS Value
There’s a lot of information you need to determine before beginning your CMMS search. Your company should find out what types of functionality it requires the most, determine the budget and what you can expect in terms of your return on investment. These are just a few of many criteria that should be considered before you set out to find the CMMS that’s the best fit for your company.
Clean Data is Critical
As we all know, when it comes to entering data, ‘garbage in, means garbage out’. When you’re setting up your CMMS it’s critical that the information you’re inputting is organized and clean otherwise you’ll never be able to use your CMMS to it’s full potential. Whether you’re migrating data from an old CMMS system or inputting data right from scratch, it’s important to take your time on this step of your CMMS implementation. Having a dedicated person or team responsible for learning the CMMS system, setting up the correct process and for inputting data is one of the best ways to make sure that your CMMS is set up for success.
Leverage Vendor Training and Support
A CMMS system is only as good as your knowledge of how to use it. Getting set up is only half the battle. The best in class CMMS providers will have a host of training services available to you so that once your CMMS is set up you can make sure your team knows what they’re doing and how to make the most of the new software.
For more information on successful CMMS implementation be sure to check out the full article by Software Advice. Or learn more about the CMMS implementation services offered by our customer support team at GoFleet.
Source:
Original Article by: Meredith Pickering, Marketing Specialist at Maintenance Assistant CMMS
https://www.maintenanceassistant.com/blog/3-steps-smooth-cmms-system-implementation/
As the end user of a GO7 device, perhaps you have wondered what steps it took to get the device in your hands and into your vehicle. As you can imagine, your device went through a complex process involving tests, certification and compliance, before being accepted for use. The exact test and certification process depends on your carrier and location but generally follows the following procedure.
Pre-certification Tests
Before certifying the GO7, Geotab carried out a series of exhaustive tests to check for compliance. These tests include the following:
Automotive electromagnetic compliance tests as per the specifications of the relevant international associations, SAE and CISPR(International Special Committee on Radio Interference) including:
Inductive switching
Starter motor engagement
Burst transients
Electrostatic discharge
Electrical fast transient burst
Radiated immunity
Radiated emissions
Conducted emissions
Environmental tests:
Operation and functioning (-40℃ to +85℃)
Thermal shock
Operational shock
Mechanical vibration
Radio frequency tests:
Conducted and OTA (over-the-air) pre-tests to ensure that the RF performance meets specified limits
Mechanical Vibration Test
Radiated Emissions Test
Sample Submission
Samples are required to be submitted to carrier-approved labs or carrier labs for test and certification. In some cases, the labs would need firmware to be modified to an engineering version, which gives control over the device. In other circumstances, samples might need the internal antenna to be removed and replaced with radio frequency compatible cables and connectors.
Certification in the U.S
The requirements for any region can be broadly divided into those enforced by government agencies, industry agencies and carriers. U.S. certification requirements for the GO7 are summarized below – the tests are applicable mainly to 2G and 3G devices. For CDMA devices, which do not need PTCRB (certification body in North America) approval, a subset of the tests is used – FCC (Federal Communications Commission) Part 15B, RF performance and carrier certification. Other regions follow a similar process and have requirements of their own governmental agencies. For example, Industry Canada and CE (Europe).
Government Requirements
In the U.S., the FCC has requirements that the GO7 must comply with. Part 15B is mandatory for all GO7 versions, while Parts 2, 22H, and 24E are applicable only to GO7 2G and 3G versions.
FCC certification (Part 15B) tests for unintentional radiators.
FCC certification (Parts 2, 22H, 24E) tests for the following:
Conducted power
Peak-to-average ratio of RF transmission
Effective radiated power/Effective isotropic radiated power
Band-edge measurements
Bandwidth measurements
Conducted spurious emissions
Frequency stability
Field strength of spurious radiations
Industry Requirements
PTCRB was set up by the cellular industry to ensure compliance to carrier standards. Most carriers require PTCRB certification, with the exception of those using CDMA technology. PTCRB certification entails the following tests:
Conformance tests to 2G and 3G technology (including idle mode, radiated spurious emissions-intentional, receiver flatness, SIM tests)
Specific absorption ratio (human exposure to RF radiation)
Radio frequency performance:
Total radiated power (TRP): a measure of the RF power transmitted
Total isotropic sensitivity (TIS): a measure of sensitivity to received RF signals
Pass/fail RF criteria of the carrier must be met where specified.
Carrier Requirements
Most carriers perform additional tests to ensure that the device works seamlessly with their network. In some cases, this might require firmware changes and re-testing until the carrier’s requirements are met.
The rigorous test methodology ensures that the GO7 device you use is of the highest level of quality and reliability. The GO7 is currently certified for use with major carriers such as Sprint, Verizon, Rogers, Telus, and Telefonica, while certifications in Singapore and Australia are ongoing.
Source:
Original Article By: Deepak Sharma, Senior Hardware Engineer at Geotab https://www.geotab.com/blog/geotab-go7-certification-process/
Do you ever stop and think that some of your drivers are padding their hours? If you do, you could be right. According to the American Payroll Association, the average employee steals 4 hours every week!
Get Rid of Paper Timecards
Still using paper timecards? This takes up extra time for both drivers and your accounting department, as well as runs the risk of being inaccurate. Companies that lack automated timecards have up to an 8% error rate, according to the APA.
One of the biggest downfalls to paper timesheets are that not only do they allow for human error but they are very easy to fake (making it easy to commit time theft). Employees could be arriving on the job 15 minutes late or leaving 15 minutes early everyday yet writing down otherwise. 10 to 15 minutes added from time to time may not seem like much, but it adds up. Let’s say an employee adds on 12 minutes each day to his or her timesheet. If this employee is paid $14.00 an hour working 5 days a week that adds up to a $672.00 per year loss. Now imagine multiple employees doing this and/or some of those hours being paid out as working overtime.
If you allow your drivers to take your company vehicles home, you probably catch yourself wondering if they use them for personal activities or even worse, side jobs. Not only could they be wasting the gas you pay for, they could be using your business name to make money on the side.
If you have a smaller fleet, it’s likely you don’t have a dedicated fleet manager making it especially hard to keep an eye on everything going on while your drivers are out on the road.
Increase employee productivity
Fortunately, for smaller fleet administrators that take on multiple roles, our fleet management technology can help. Our solution will not only eliminate time card discrepancies and the need for paper time cards, it has also proven to increase employee productivity by 15% and reduce fuel costs by 18%.
Time theft is often overlooked because many companies do not have any technology in place to monitor whether employees arrive on the job site the time they are supposed to; they are also missing out on the ability to track hours and verify employees work the hours they claim they do.
With GoFleet’s solution, you will be able to verify employee hours, ensure they are arriving to work or job sites on time and give accurate arrival estimates to your customers. This will increase the productivity of your workers, save you money, and keep your customers happy and coming back to you for more business in the future.
The sooner you become aware of unnecessary business expenses, time theft and
unproductive workers, the closer you are to increasing your bottom line.
Let our team help you save money, increase productivity and keep your customers happy.
