Tag: fleet

OEM, gofleet, transportation, truck

The Appeal Of Original Equipment Manufacturing, And Why Your Fleet Might Need It

Posted on | by Alexis | Leave a Comment on The Appeal Of Original Equipment Manufacturing, And Why Your Fleet Might Need It

With all of the well-researched benefits of having a telematics solution for your fleet, the question is no longer whether or not you should have one, but rather which platform solutions will work best for your business needs. 

 

Chances are, if you can start your car’s engine remotely or use your car’s OnStar system, you’re already familiar with how original equipment manufacturers (OEMs) work. Most major automotive OEMs currently produce vehicles that already have built-in telematics hardware, which integrate seamlessly with software designed specifically for fleet management. In fact, since 2016, vehicles manufactured with telematics hardware have become the norm. 

 

Why OEMs add value to your fleet — and your business

 

By now, you have at least a passing familiarity with Geotab — an open platform that connects commercial vehicles to the internet and provides web-based analytics to help companies better manage their fleets. Geotab automates operations by integrating vehicle data for enhanced security, safety and efficiency.

 

The Geotab OEM Data Platform aggregates third-party telematics data from OEM vehicles and makes it available on MyGeotab. Currently, Geotab offers Ford and GM Pilot Programs, which allow clients to test various OEM vehicle solutions. 

 

This solution has a specific value-add to fleets that already have vehicles with embedded telematics devices. Essentially, you can use the OEM data platform to access the additional data you need without having to replace the fleet you currently have. There’s no hardware or installation cost, and no delays related to shipment or installation — your vehicles can get on the road and you can have peace of mind.

 

By building telematics hardware into their vehicles, automotive manufacturers can now offer unique business solutions that integrate seamlessly into the existing work processes of any fleet. Having “smart” vehicles with hardware that’s telematics-ready means you can use fleet management telematics immediately, without custom installation or laborious uplift. Hardware that’s factory-installed means fleet managers can instantly subscribe to their telematics service of choice and collect data from their fleet vehicles. 

 

GoFleet’s Geotab OEM offerings 

 

New OEM integrations mean you get software solutions that are both geared towards fleet management and a source of deeper, richer analytics, data and insights. However, it’s difficult to have a one-size-fits-all fleet solution; not all vehicles perform the same tasks, and if only a portion of your vehicles have OEMs, you’ll have a set of diverse needs that need to be augmented when needed.

 

GoFleet’s Geotab integration blends seamlessly with OEM data platforms, with comprehensive telematics solutions that are feature-rich and scalable. Whether you’re looking for OEMs or aftermarket telematics solutions, our extensive integration enables your fleet to acquire incoming information, including diagnostics and repair sessions (which can be done remotely), automated job site coordination, and machine guidance. 

 

At the end of the day, knowing your business needs in both present and future states will enable you to make the best decision for your organization. GoFleet has flexible telematics solutions that can adapt to different types of fleets and services. Our Geotab Integrated Solutions are used with all types of vehicles, including GM, Volvo, John Deere, Mack and Ford; no installation or additional hardware required. 

 

OEMs ensure that quality, reliable service is available to your organization, so that you can focus on what matters most — managing safe, productive and efficient fleet operations.

Let us show you how to connect your operations with one integrated platform — contact the GoFleet team for full program details.

gofleet, difference, telematics,

The GoFleet Difference: Working With The Best

Posted on | by Alexis | Leave a Comment on The GoFleet Difference: Working With The Best

If you’re ready to purchase a telematics solution for your fleet, you’re likely looking for a system that offers the following:

  1. A digital operations system that streamlines your work processes and allows for ease of management.
  2. Compliance with government mandates (now and future state).
  3. Opportunities to save money and optimize resources.

 

When it comes to electronic logging devices (ELDs) for your fleet, you have a wealth of resources to choose from. But what sets one product offering apart from the pack? How do you know if a telematics system can accommodate the size of your organization? Will the system you choose comply with the upcoming Canadian ELD Mandate?

 

We’ve curated the most important information you need to make an informed purchasing decision. Read below to see why GoFleet can offer you the most comprehensive, integrated data solution for your fleet, while saving you money in the short and long run.

 

Asset Tracking

 

Did you know that some telematics providers don’t offer asset tracking, but rather offer it via third-party applications? GoFleet has several asset trackers with a host of different functionalities. Having a proprietary software platform not only helps you track your fleet, it allows you to streamline your operations more effectively and efficiently, including maintenance operations, scheduling, purchasing, accounting, custom reporting and so much more.

 

Easy To Use, Easy To Save

 

Our proprietary ZenduCAM offerings take the stress out of fleet management with a simple “plug and play” feature; no hardwiring. Install the devices yourself without damaging your vehicles or voiding your warranty! Fleet tracking devices can also be moved from one vehicle to another without risk of damaging either, and a Y-Harness ensures your devices are tamper-proof.

 

GPS Tracking In Real-Time

 

GoFleet’s GPS technology starts when the vehicle does – even if it’s parked underground! We offer standard tracking at 15-second intervals, or our new active tracking, which takes place on a  second-by-second basis. What does this mean for your fleet? Up-to-date, accurate data that identifies ignition, trip distance, speed, time spent on the road, and even engine idling.

 

Scalable Offerings

 

We pride ourselves on our partnership approach to fleet maintenance. For the past 8 years, GoFleet has provided end-to-end telematics solutions for companies of all sizes, including small-to-medium fleets and enterprise organizations. Our telematics grow with your business; because of our hardware and software options, our clients can drive employee productivity, maintenance, fuel and inventory, while significantly reducing accidents and improving safety.

 

Improve Driving Habits

 

Every driver develops bad habits over time. In fact, driver behavior impacts over 30% of fuel costs and 90% of vehicle accidents! GoFleet’s vehicle tracking system allows you to give in-vehicle alerts and feedback, as well as safety reporting. Both options allow your drivers to identify and correct risky behavior on the road, which saves costs in damages and repair, while lowering your insurance company’s risk tolerance for your fleet. Better driving improves your bottom line.

 

Ensure Your Fleet Is Compliant

 

With the upcoming Canadian ELD Mandate, managers can’t afford not to be compliant; failure to do so will result in fines, loss of licenses or even being stripped of operating authority. Making sure your drivers are safe and maintaining high compliance standards are not only your priorities — they’re ours as well.

 

Asad Khan, Team Lead for Customer Success, says that GoFleet can determine and solution for compliance based on the size and structure of the organization. “Part of what sets us apart is our ability to develop solutions based on customer requirements. I would say we’re more of a boutique firm, because we actually have the capability to go into other markets,” says Khan. “One of the primary focuses for us is going into the government space. When you’re working with government contracts, there is a lot of compliance reporting, which we can offer as a digital solution.” By partnering with vendors such as GeoTab, GoFleet is well equipped to tap into government vehicles.

 

Our GPS fleet management solutions offer compliance options such as DVIR, HOS & IFTA. Hours of Service (HOS) regulations keep tired drivers off the road by establishing limits on when a driver can operate the vehicle, and for how long. As regulations are augmented, various rulesets can be added or removed, such as “Driver Duty Status”, which changes automatically once your driver begins to drive.

 

Reduce Paperwork

 

Paperwork constitutes a lot of time and administrative costs. Why not operate at greater efficiency with electronic log books? Our Driver Vehicle Inspection Report (DVIR) feature eliminates the need for paper logs and reduces the likelihood of human error.

 

We Believe In Customer Success

 

GoFleet understands that everyone has different business needs. Our partnership with your organization doesn’t end once we’ve sold you the products you need. “Once we’ve delivered the solution, we’ll try to determine from you what other systems you’re currently using,” says Khan. “A lot of clients are involved in ADP payroll systems, or they use Microsoft solutions for their ERP, things like that. So we’ll work with them to implement an integrated solution down the line.”

 

We believe in customer success — a holistic schematic of your business that identifies where it was, current state, and where it can go. We partner with our clients to identify pain points, offer solutions, and ensure that everyone is achieving their desired outcome. We’ll help you increase productivity and profitability in a way that makes sense for your business.

 

Going Above And Beyond

 

Khan says that one of GoFleet’s key differentiators is its level of expertise. “A lot of organizations are looking towards industry expertise. Many industries out there, they’re new to the whole telematics scene, they’re deploying things for the first time,” Khan says. “They’re looking to us to see how far we can take telematics to improve their business. ‘This is what you should deploy’. ‘These are the reports you’re currently using’. Having that industry knowledge and having somebody on the other end of the line, who actually knows what your day-to-day operations look like, that’s definitely key within today’s space.”

 

GoFleet Cares About The Environment

 

Our digital telematics solutions naturally reduce a company’s carbon footprint by eliminating paper logs and streamlining work processes. GoFleet’s approach to environmental responsibility extends beyond the office; our high-tech telematics technology reduces fuel consumption by identifying risky driving behaviour and capping your fleet’s HOS. Our systems improve driver productivity, safety and compliance — all of which result in improved miles per gallon (MPG) and fewer CO2 emissions.

 

GoFleet is solutions-based; as such, we care deeply about environmental impact and the role we play in it. We are continuously working towards a greener and sustainable economy, and continue educating our clients to do the same.

 

Conclusion

 

ELD’s protect your most valuable assets: your fleet, and the people who operate them. By offering a complete end-to-end telematics solution, curated specifically for you, GoFleet can help you optimize your business, lower your costs and maintain road safety while ensuring compliance throughout.

To  learn more about how GoFleet can help your fleet in regards of better managing maintenance, remaining compliant, keeping costs low, increasing driver safety or anything in-between, contact us today! We’d love to show you why we’re always the right choice when it comes to working with a telematics solutions provider.

Weigh Station Bypass, drivewyze, gofleet, transportation

Bypass Basics: Your Guide To Introducing A Weigh Station Bypass Program To Your Fleet

Posted on | by Victoria Gole | Leave a Comment on Bypass Basics: Your Guide To Introducing A Weigh Station Bypass Program To Your Fleet

Time is of the essence for fleets and a lot of time is wasted in weigh station line ups. For some fleets, the hidden costs of waiting in long lines can add up to thousands of dollars each year in idling or longer than expected route completions. As a result, bypass programs are becoming increasingly popular, and new software-based bypass programs offer easy over-the-air installation and fast ROI.

 

Real Expectations From Using Transponder-Less Bypass Services

As previously mentioned, the cost savings is one of the main reasons fleets are looking into implementing a bypass program. However, it’s important to note that there are several other benefits as well:

  • Fast ROI so the monthly solution is paid off when one or two bypasses happen each month
  • Streamlined workflows in relation to driver delivery times and expectations
  • Increased driver retention as carriers address delays and on-the-road stress
  • Smaller carbon footprints as idling is reduced

 

How Bypass Programs Work

Bypass programs maximize existing tech stacks. Meaning the program uses already in place cellular networks and in-cab hardware, like the GO9 device to boost route completion performance. By using the GPS location of vehicles, cellular networks and strategically placed motion scales in highways, the bypass system will automatically screen the details of the fleet in relation to the weigh station requirements and whether the weigh station (regardless of if it is a fixed or mobile inspection site) is participating in the bypass program. Before the truck reaches the station, the bypass program transmits for the vehicle’s US Department of Transportation (USDOT) number, which is used to locate the fleet’s ISS (Inspection Selection System) score in the federal system. The software then employs imaging, sensor information, and authoritative data sources to give law enforcement a detailed snapshot of that vehicle and its carrier.  . If digitally approved, the driver will be prompted through their already in-use GPS device to bypass the weigh station, or pull in.

A great ISS score will typically result in more bypasses; a truck with an outstanding score could receive bypasses up to98% of the time.

If you want to learn more about how you can leverage telematics and connected networks already in place check out: Maximizing Your Existing Tech Stack

 

What Is Required By The Carrier

The ease of a bypass program is heightened as the solution works over the air and requires no additional hardware. As previously mentioned, the program leverages data from already existing GPS tracking devices that carriers are already using for ELD compliance and fleet management purposes. All of which means the software is already integrated into your GO9 device and simply flipping a switch on the back end will activate the software over-the-air.

 

Where To Begin

In April 2020, GoFleet partnered with Drivewyze, North America’s largest weigh station bypass network. With the program being available at over 840 vehicle inspection sites across 45 US states and 2 Canadian provinces, it is a game changer for long haul transportation carriers.

To start a free trial of Drivewyze PreClear weigh station bypass for your fleet, contact us today! With over-the-air implementation, the ability to test the bypass program to measure your own results is faster than most solutions. Meaning you can start to improve efficiency and save faster!

fleet, electronic logging device, eld mandate

What You Need to Know Before Purchasing an Electronic Logging Device

Posted on | by Victoria Gole | Leave a Comment on What You Need to Know Before Purchasing an Electronic Logging Device

Fleet management may look like an easy process at first glance. However, individuals who are working in this industry can testify that it is much more complex than it may seem. Fleet management systems are composed of information about all the aspects of an entire fleet within one specialized database system. The same goes for documents for meeting with fleet compliance. Fortunately, electronic logging solutions can ease this complexity. 

Moreover, purchasing an Electronic Logging Device or ELD solution is an imperative decision. Not only that it will help your fleet be FMCSA compliant but it also offers different features to make your operations easier. On top of that, it will allow business to maximize profits. 

However, there are so many ELD providers that you can find right now, making it difficult to choose the right one. That said, it is important for you to first understand the aspects that an excellent ELD provider must possess.

 

The Things You Need to Know Before Purchasing an ELD Solution

An Electronic Logging Device is a digital solution that allows commercial motor carriers and professional truck drivers to track the HOS or Hours of Service compliance. It is attached into the onboard diagnostics (OBD) port of the vehicle. This way, the device can record the vehicle’s data. That includes the speed, location, number of miles driven, and more. 

There are basically two ELD types. The first one is a fixed unit or one that stays in the fleet. Meanwhile, the second one is called BYODs – short for Bring Your Own device. 

The latter can be a simple app installed in the driver’s phone. Moreover, a fixed ELD should be installed by a professional as it is hard wired. 

Moreover, the main benefit of a fixed ELD is that the user is less likely to lose or damage it. Additionally, hard wired systems provides better control over the users’ data. They are also more straightforward in terms of maintenance since they are homogenous. 

On the other hand, a BYOD ELD is a system that lets user bring their own device and install the ELD system app there. It works by connected the device, a smartphone, for instance, to the Electronic Control Module or ECM via a dongle through the cab’s onboard diagnostic port. The dongle will be responsible for connecting and transmitting data to the smartphone using Bluetooth. There are also BYOD ELDs that rely on the phone’s data plan in order to work. 

Furthermore, regardless of the ELD type you will choose, one thing that you need to ensure is its certification on the Federal Motor Carrier Safety Administration or FMCSA’s list of ELDs. 

 

The ELD Mandate

ELDs work by recording data about a vehicle’s operation and its driver’s activity. The recorded information about the driver is mostly about the hours of service. HOS consist of a permanent record of driving hours, rest time, and on-duty hours within the entire trip. Notably, on-duty hours is the time the driver is working but not driving.

Recording this data is important because commercial drivers have a maximum time restriction in the number of hours that they can drive between rest periods. 

In 1937, the federal law mandated commercial drivers to keep their service logbooks. Back then, they mainly used logbooks and information were manually written. This method was then replaced by the ELD mandate. This regulation specifies that commercial drivers need to use electronic logging devices. 

Moreover, the usage of ELDs for trucks in Canada is set to become a requirement for professional drivers by the 12th of June 2021. Doing this will improve the driver’s road safety as well as save the trucking companies’ time and resources. 

The main reason why ELDs are required to be fitted to all commercial trucks in Canada is to ensure that both the drivers and the transportation companies are abiding by the Federal laws. This new law is an assurance that logging devices are meeting the uniform technical standards for the information below:

  • Data sharing to make sure that all ELD systems are using standardized format
  • Logbook edits that will allow drivers to certify the Record of Duty Status or RODS and make necessary edits.
  • Collection of data as a way to provide information such as engine data, motion status, and location.
  • Drive duty status to permit special driving conditions.
  • Drive alerts that will notify drivers when it is time to pull out so they can avoid violating the HOS rules.

That being said, companies that are planning to purchase ELDs should make sure that their chosen system is complying with the FMCSA. This way, they can ease themselves by knowing that they are not violating the ELD law. 

 

Who Will be Affected By The Canadian ELD Mandate?

The Canadian ELD Mandate will affect trucks, tractors, trailers or any combination of the three that has a registered gross vehicle weight in excess of 4,500 kg or a bus that is designed and constructed to have a designated seating capacity of more than 10 persons, including the driver. 

This mandate will impact fleets in all industries. For a complete list of who is required to comply, fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

 

Canada’s ELD Mandate is Near – What are the Next Steps?

Since Canada’s ELD Mandate is quickly approaching, there are 3 important steps to take before June 12th.

1. How will your fleet be impacted?

You must review the regulations outlined in the Canadian ELD Mandate to not only confirm whether your operations will be impacted, but how your operations will need to prepare. This can be done by reviewing information released by Transport Canada or the Ministry of Transportation about the requirements. 

 

2. Ensure that you are subjected to the Mandate by verifying that the right hardware and software solutions are installed.

While much of the hardware and software components required to remain compliant to the upcoming mandate is likely already in place for most fleets, teams should confirm and verify this. Installations or testing can often fall through the cracks and leave teams at risk. If solutions are already in place, each driver should confirm that their device is properly configured and is collecting the right data related to their assigned routes.

 

3. Confirm that your team is properly trained on the regulation changes. 

Checking the hardware and software setup of electronic logging devices also requires team members to be trained on the materials. Whether this is how to display hours-of-service while on the road understanding new rules or time off requirements – proper research on regulation changes should never be overlooked. Fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

If your fleet is impacted by the Canadian ELD Mandate and you require electronic logging devices or solutions to help remain compliant, contact us today. Our team is trained to help carriers in all industries abide to regulations.

international roadcheck, fleet,

The 2021 Commercial Vehicle Safety Alliance (CVSA) International Roadcheck

Posted on | by Victoria Gole | Leave a Comment on The 2021 Commercial Vehicle Safety Alliance (CVSA) International Roadcheck

Every year the Commercial Vehicle Safety Alliance (CVSA) organizes an International Roadcheck in North America to conduct compliance, enforcement and education initiatives. This year, the roadcheck is set to occur over a 72-hour period from Tuesday May 4, 2021 until Thursday May 6, 2021. With the International Roadcheck quickly approaching, it’s critical for carriers to ensure that their fleets are prepared. 

 

CVSA’s International RoadCheck Details

The quickly approaching roachcheck is promoted as a reminder to motor carriers and drivers of sometimes forgotten vehicle and driving practices, in addition to raising awareness of the North American Standard Inspection Program. By dedicating 72 hours where roadchecks will happen more often to check the vehicle and driver, it is aimed to help show the importance of proactive vehicle maintenance and driver readiness to keep roads safe.

It is important to note that this year’s International Roadcheck will also focus on checking the operating credentials, hours-of-service documentation, seat belt usage and alcohol or drug impairment. 

 

What Drivers Can Expect 

From May 4-6, 2021, drivers can expect to see an increased number of roadcheck inspections while on route. These inspections will focus on standard checks to ensure that vehicles are safe to drive in addition to the driver abiding to driving regulations. These inspections will be conducted by CVSA-certified inspectors and will target various elements of motor carrier, vehicle and driver safety. 

Vehicles will undergo inspections to check for vehicle inspection item violations and will include the following, as listed by the CVSA’s “International Roadcheck Set for May 4-6 with Emphasis on Lighting and Hours of Service” update: 

“Inspectors will ensure the vehicle’s brake systems, cargo securement, coupling devices, driveline/driveshaft components, driver’s seat, exhaust systems, frames, fuel systems, lighting devices, steering mechanisms, suspensions, tires, van and open-top trailer bodies, wheels, rims, hubs and windshield wipers are compliant with regulations. Inspections of motorcoaches, passenger vans and other passenger-carrying vehicles also include emergency exits, electrical cables and systems in the engine and battery compartments, and seating.”

If violations are found, inspectors are able to place vehicles out-of-service as outlined in the North American Standard Out-of-Service Criteria. If this happens, the vehicle cannot be placed back in service until the out-of-service conditions have been corrected.

If no violations are found and the inspection is passed successfully, a CVSA decal will be provided. By obtaining a CVSA decal, the vehicle will not be required to be re-inspected for three months for which the decal is valid.

 

How To Prepare 

In the days leading up to the International Roadcheck, it’s important for carriers to prepare their team. In addition to notifying drivers of the event and the high possibility of a roadcheck while on route, it is critical for the following to happen: 

  • Ensure that drivers are conducting DVIR (Driver Vehicle Inspection Report) checks properly and thoroughly 
  • Ensure that drivers know how to record and display HOS (hours-of-service) information as per their fleets’ regulation requirements (paper logs or electronic logging devices)
  • Share the North American Standard Roadside Inspection Vehicle Cheat Sheet as provided by the CVSA for drivers to review 

If you would like to learn how GoFleet can help your fleet pass roadside inspections with advanced telematics solutions, contact us today! With a variety of solutions available that are designed to help drivers remain safe by following rules and regulations on the road, we’re confident we have something that can help your fleet.

fleet maintenance, gofleet, zenduma, maintenance, predictive, repair

How CMMS Software Can Ensure Proper Fleet Maintenance

Posted on | by Burhanuddin | Leave a Comment on How CMMS Software Can Ensure Proper Fleet Maintenance

How CMMS Software Can Ensure Proper Fleet Maintenance

Fleet managers often overlook maintenance procedures as well as maintenance solutions because of the challenges that come with introducing a new software solution to the fleet. Managers need to research vendors, go through sales processes, justify the cost and then train their team. What fleet managers don’t realize is the potential of Computerized Maintenance Management System (CMMS) solutions and how they can prevent issues that would otherwise create great challenges for fleets to deal with.  

 

Mistakes That Can Be Avoided by Leveraging Computerized Maintenance Management System (CMMS) Solutions

Automation

Remaining on top of fleet maintenance tasks is challenging, independent of the number of mobile assets. Fleet managers using outdated processes to manage vehicle maintenance spend a long amount of time manually entering data and trying to get in touch with mechanics.

Computerized Maintenance Management System (CMMS) software automates fleet maintenance tasks to maximize efficiency. Fleet managers can put together maintenance workflows to eliminate manual data entry, improve communication, reduce downtime and control expenses. 

Automating fleet maintenance saves countless hours by streamlining maintenance tasks. Whether a fleet manages their fleet maintenance in house or outsources it to a third party, CMMS allows you to automate tasks to improve fleet uptime. 

 

Expenses and Reporting

Computerized maintenance management software is most important for its ability to aggregate all fleet data and provide hard numbers for analysis and improvement. Measuring the success of your fleet maintenance program is imperative, as vehicle maintenance is the largest ongoing cost for fleets. 

This type of software provides valuable insight into the maintenance program by providing a service history from repairs completed to detailed cost reporting. Fleet managers can create and share reports regarding key data that includes: 

  • Service line items and cost summaries
  • Lifetime service costs by asset
  • Downtime Reporting
  • Scheduled vs unscheduled maintenance
  • Most common service activities across a fleet
  • Vehicle operation costs
  • Total fleet operating cost by month

Software solutions like this provides a deep look at a fleet’s performance and automatically calculate a fleet’s true total cost of ownership (TCO). By automating fleet maintenance processes, fleet managers have the time to analyze the reports and determine the best strategies to improve operations.  

 

Integrations

Fleets utilize a GPS and telematics system to track vehicle location or use fuel cards for ease of use and fuel perks. Pairing these tools with CMMS software, like ZenduMaintenance, or otherwise known as ZenduMA, can boost fleet maintenance procedures. It will allow fleets to capture all fleet data in one place and get a complete view of a fleet’s overall health. 

Using computerized maintenance management system software will allow the capturing of odometer readings, making it easier to keep up with maintenance tasks. The telematics tools being used can also send diagnostic trouble codes and engineer fault alerts to the CMMS software, so the fleet will be alerted immediately. 

 

Mobility

The problems with fleet maintenance on paper and spreadsheets is the lack of visibility and communication across a fleet. Whereas, using a mobile app will help managers track and manage their fleet independent of the location. It allows operators to conduct mobile inspections in the field to instantly notify fleet managers of any issues. Using a CMMS software with a mobile app, users can view and access real time maintenance data including:

  • Vehicle specs
  • Service and renewal reminders
  • Inspection results (DVIR)
  • Work orders
  • Service history
  • Engine fault alerts
  • Parts and inventory levels
  • Repair requests
  • Vehicle recall notices
  • Maintenance costs

 

Ease of Use

CMMS software like ZenduMA is one that is intuitive and simple to use. ZenduMaintenance uses a dashboard for users to view all fleet maintenance data at a glance, as well as easy to use features like streamline work order creation and performing vehicle inspections through clicks and swipes. 

To begin using a computerized maintenance management system, fleets should first bulk upload the Vehicle Identification Numbers (VIN) into a VIN decoder. Almost immediately, over 90 vehicle specifications are instantly populated into CMMS for creating service schedules based on Original Equipment Manufacturer (OEM) recommendations. 

 

How ZenduMaintenance Is A Great CMMS Option To Be Considered

The biggest challenge with proper maintenance to take place is the extensive amount of work required by the fleets, which is why ZenduMaintenance is a great option to be considered. It provides fleets with work order management, preventive maintenance scheduling, inventory, and parts management, purchasing, custom reporting and maintenance cost accounting tools. 

ZenduMA is great when it comes to preventing downtime, faster repairs, increasing fleet visibility, and providing real time vehicle diagnostics. When discussing the diagnostics provided, it automatically captures odometer readings, engine hours, voltage, temperature, fuel consumption, power takeoff (PTO) and tire pressure, directly from the vehicle engine control unit (ECM).

It specializes in creating custom list views and reports with the advanced filtering system to improve your equipment reliability, streamline processes and reduce costs. Good maintenance means good business, and ZenduMA will ensure your fleet follows proper maintenance procedures and improve performance while saving on costs by solving problems before they worsen. 

Implementing proper maintenance procedures is hard because maintenance procedures often tend to get overlooked, but the story is different with CMMS software. Implementing a strong maintenance management program is quite the challenge – especially given how complex the logistics industry has become, but the ROI is worth it. To learn more, GoFleet is readily available to help you deal with your pain points. Contact us today.

maintenance tracking, cmms, Computer Maintenance Management Systems, fleet

How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

Posted on | by Victoria Gole | Leave a Comment on How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

Fleets are trying to gain more profits and they try to do so by all means, especially when it comes to increasing efficiency. But efficiency is also impacted by the level of proper maintenance taking place. If improper maintenance takes place, efficiency is reduced and costs increase.

Even though improper maintenance only has negative impacts, why do fleets not ensure proper maintenance takes place? It is because having a proper maintenance procedure requires a great amount of effort and with human errors happening, several mistakes occur making it impractical. 

However, with technology evolving, there are software and solutions that are able to automate this whole process, so fleets can easily keep up with the work while being assured that there are no mistakes. 


Pen and Paper vs Computer Maintenance Management Systems (CMMS) – The Showdown

Proper maintenance leads to less downtime, resulting in lower costs, better labour efficiency, reduced backlog and greater asset reliability. Switching from pen and paper to maintenance software is one way to achieve these benefits. But taking a deep dive into comparing both methods will give fleets a better look at what steps they should take moving forward.

 

1. Filling Work Orders 

With pen and paper, a technician, operator or manager fills out a paperwork order form by hand, whether it’s for preventive maintenance or an unplanned breakdown. The work order is then delivered to the technician in an emergency. If a work order comes from outside the maintenance team, they use the software’s work request portal to submit a request and it then gets forwarded to the maintenance team via the CMMS. 

With a maintenance software in place, work orders for unplanned repairs are done remotely through mobile CMMS software. In cases of preventive maintenance, work orders are triggered automatically through maintenance software. Using CMMS, the time taken to create work orders and submitting them is reduced and it helps to set mandatory fields on work request forms to prevent any back and forth in clarifying the request. By reducing the process by 5-10 minutes for each work order, the fleet can gain hundreds of hours of extra production every year. 

 

2. Assigning Work Orders

With outdated tracking methods, either the technician needs to be found if the work order is an emergency or the technician regularly checks the office, sorts through work orders and figures out which ones to prioritize.

With maintenance software, technicians are assigned work orders and alerted to their duties through their mobile devices. Technicians can see which work orders are outstanding, their priority levels and their status. Clearly with a digital platform, there is less time between work orders being submitted and a technician being alerted. Being able to see the status of a work order also allows technicians to check or repair assets that are most important to production. 

 

3. Finding Data For The Work Order

With non-digital reporting, technicians make several visits to the asset, stock room, office and colleagues to assess the task, check the availability of parts, access manuals and discuss the asset’s repair history. They can then lay out a strategy for working on the asset. 

With maintenance software, the technician can review the work order, work history, root cause analysis and standard failure codes of the asset through the mobile interface. Using the available data, the technician then lays out a strategy for working on the asset. Multiple trips around the facility, missing parts and lengthy searches for information could add up to hours of extra downtime, if not days, without using maintenance software. Such a solution groups all asset information in one, remote accessible place. 

 

4. Working On The Work Order

With pen and paper, the technician troubleshoots the problem using information from manuals, standard operating procedure (SOPs), conversations with colleagues and/or memory. The technician can complete PMs from memory or from a written checklist. They then visit the office again to sign off on the work order. 

With maintenance software, the technician repairs the problem using root cause analysis, standard failure codes and/or corresponding checklists and manuals, all accessible through the digital platform. Predictive maintenance is completed using predetermined checklists. The work order is then signed and closed in the software and the users are notified. CMMS clearly wins when it comes to addressing unplanned downtime. It gives technicians a much clearer path to a solution than pen and paper troubleshooting and results in less downtime.

 

5. Work Order Aftermath

When CMMS is overlooking for maintenance tracking, predictive maintenance tasks are put into a paper calendar based on a review of SOPs, production schedules and going through past schedules and asset history to determine how often equipment should be maintained. 

With maintenance software, reports are created based on asset history and SOPs. This data is then used to determine preventive maintenance triggers, which are then added to the software’s calendar. Production schedules are also added to the calendar, and this gives maintenance software a clear advantage over pen and paper methods. 


CMMS Software – Why ZenduMaintenance Should Be Considered

With all the benefits that come with a CMMS solution, fleets who haven’t already implemented a solution to address maintenance procedures should start looking into. A CMMS solution to start looking at is ZenduMaintenance or otherwise referred to as ZenduMA. ZenduMA makes maintenance management easy and lowers repair costs. 

Using ZenduMA helps reduce equipment failure by reducing downtime and increasing equipment availability to boost production, quality, safety and cost efficiency. It also boosts productivity by managing all the workers more effectively and helps fleets in rapidly finding parts, tools and information they need to save time and get the job done right the first time. 

This CMMS solution provides technicians with detailed work instructions created from standard job lists. It manages suppliers and requests quotes quickly and easily. It also manages all the MRO inventory with the ability to quickly add missing technical data, pricing and supplier information to assets and supplies records. 

ZenduMaintenance will help fleets follow the best practices in maintenance, improve performance in organizations and save money by solving problems before they get worse. With tools to help recognize failure codes and track part and vehicle inventory, ZenduMA will streamline a fleet’s entire maintenance process. 

Pen and paper methods have become an old school method and there are several better alternatives to it that raise standards in efficiency and productivity such as CMMS software. Fleets need to start moving forward with the changes in technology as it will help them in the long run and keep them competitive. To learn more about how your fleet can start making use of ZenduMA, contact us now.

preventative maintenance, repair, vehicle, upkeep, gofleet

Addressing Vehicle Lifespan: A Preventive Maintenance Guide For Fleets

Posted on | by Victoria Gole | Leave a Comment on Addressing Vehicle Lifespan: A Preventive Maintenance Guide For Fleets

Addressing Vehicle Lifespan – A Preventive Maintenance Guide

With rising populations, technologies and more, fleets are taking their game to the next level to meet never-ending demands. Fleets are taking this opportunity and starting to look at improving their fleet in every way that will result in short term or instant benefits. However, this rush of improving businesses makes it easy to look over the solutions and practices that help fleets in the long run, specifically preventive maintenance.

Missing out on preventive maintenance will result in major problems in the long run. All the small checks and fixes that take place in a preventive maintenance check keep the vehicle in tip top condition and actually improves the overall lifespan of the vehicle. Avoiding preventive maintenance will negatively affect the vehicle’s lifespan, and here are some of the common maintenance practices that would cause issues if neglected.

    • Neglecting Regular Cleaning

One would think that a car’s appearance does not affect its operation and life. Dirt, dust and grime can bring about wear and tear on your vehicle fast. Keeping your vehicles clean allows you to make the right assessment on the condition of your vehicle. This way, you can quickly spot damages to the interior or exterior of the vehicle and repair them promptly.

Prolonged intervals of cleaning can harden dirt and require more abrasive cleaning, which can damage the paint. In many cases, it can even cause rust formation.

    • Avoiding Inspection

Just like humans routinely visit the doctor to remain healthy, vehicles also need to be inspected regularly. At least once in 4 to 6 months, a qualified car mechanic should thoroughly inspect the vehicle. The inspection covers various aspects, including the condition of the car parts and is typically done at a service center. Furthermore, the vehicle’s oil, fluid levels and tire pressure should be personally checked by the fleet every few weeks. 

    • Ignoring Symptoms

It is not usual to hear rattles or squeaks when driving. Although they may sound like minor issues, they could also indicate something serious, and it would be best to get it checked out at an auto repair shop. The earlier a problem is detected, the easier and cheaper is its solution. Ignoring warning lights on the vehicle’s dashboard or the engine lights can prove to be lethal. Car maintenance involves many steps and light indicators will help to point problems out.  

    • Neglecting Wear And Tear

Automakers build cars to last many years. Time and normal usage, however, will take their toll on a vehicle. A worn part can affect several other components, so a fleet has to be keen on which parts need immediate attention. For instance, worn-out threads on your tires can strain the suspension system of your vehicle and other elements involved in braking. Promptly addressing this issue can prevent major problems from occurring. 

Common preventive maintenance tasks for trucks and fleets must be customized to fit the individual vehicle and its usage pattern. Preventative maintenance checklists allow fleet managers to schedule maintenance tasks in advance. Strong preventative maintenance programs ensure teams complete work orders without spending extra time, labor and money.

Preventative maintenance is essential for any fleet company to succeed. 

 

Example Story

It’s 9:45 am on Wednesday and one of the drivers calls saying his vehicle has been making a loud, squealing noise recently and now he’s on the side of the road waiting for a tow truck. He calls again 90 minutes later with news that the technician at the go-to maintenance shop is fully booked but will try to squeeze his vehicle in, but as time passes, it’s not looked at until 3 pm.

By 4 pm, the problems found include a damaged alternator because of a busted driver belt. The costs totaled $700 for the tow truck and repair, along with an entire day of deliveries postponed while the driver sat at the shop. 

In this scenario, many parts of this situation could have been avoided. To begin with, the driver could have alerted the fleet about the squealing noise. As a result, the damaged drive belt could have been fixed for $75 when the oil was changed with other scheduled preventive maintenance and the alternator would not have needed to be replaced.

 

The Average Vehicle Lifespan

Back in the day, the average age for class 4-8 vehicles was 12.5 years in 2007 and now it stands near 14.7 years. The subset of class 6 vehicles is averaging 20.9 years, which takes the highest position amongst vehicles. Whereas the average class 5 is just 11.9 years, which takes the youngest position amongst vehicles. This information is important to keep in mind for fleets who have several vehicles because they need to be ready to expect when a vehicle will break down. However, it would be much easier for a fleet to continue their operations if they have a maintenance system to rely on. 

 

ZenduMA – Keeping Preventive Maintenance In Check

Diagnostics and maintenance management has the power to make and break jobs because fleet managers are measured on their fleet’s productivity. Downtime increases business costs and if left unchecked, can cost a fleet manager their job. This is why solutions like ZenduMA can be beneficial for fleet management. It generates work orders automatically when a vehicle fault or regularly scheduled maintenance is detected. This saves money and reduces downtime. 

With day-to-day data entry to long term trend analysis, ZenduMA delivers powerful functionality without compromising on a simple UI. Companies around the globe use ZenduMA to control maintenance costs, proactively avoid vehicle breakdowns, vastly extend asset life span, increase vehicles availability and most importantly improve the safety of their fleets.

Preventive truck maintenance can be the difference between replacing a $10 part in your shop and paying hundreds more to tow a broken-down tractor to another shop to pay someone else to replace the same part. Preventive maintenance can save fleets money thanks to technology advances that let you know of potential problems before they become costly problems. Capitalizing on volumes of data, predictive maintenance algorithms keep tractors and trailers rolling smoothly between regularly scheduled shop visits and avoid pending part and system failures.

With so much on the line, it’s important for fleets to always keep preventative maintenance top of mind. Choosing to ignore the continuous upkeep of your vehicles could cost you more financially in the long run not only in terms of repairs, but productivity if breakdowns halt work. Contact our team today to learn how you can easily implement a maintenance strategy and why ZenduMaintenance can help.

satellite tracking, gps, fleet, smartone, global star

The SmartONE C: Satellite Tracking To Work Outside Cellular Coverage

Posted on | by Victoria Gole | Leave a Comment on The SmartONE C: Satellite Tracking To Work Outside Cellular Coverage

The period of implementing asset trackers has come and all fleets have started to recognize the true potential of telematics. With the aid of asset trackers fleets have seen a rise in revenue, productivity and safety, while a decrease in variable costs such as fuel, maintenance and hours of service (HOS). 

More fleets are trying to join in on the trend of implementing telematic solutions but are surprised with the plethora of resources available. This is quite overwhelming, and as a result, fleets are starting to equip their fleet with solutions without first knowing their needs. 

Every fleet has their own needs. It could be to prioritize temperature monitoring, making use of solar energy or even working outside of cellular coverage with satellite tracking. Without learning your needs, the wrong solution could get implemented which could prove to be fatal both in terms of productivity and finances. 

 

Working Outside Of Cellular Coverage With Satellite Tracking

Fleets working outside of cellular coverage must ensure they’re implementing a satellite tracking solution. Most asset trackers are designed to be operated within cellular bounds. Asset trackers are used to transmit data to the main system for the fleet to make use of and if it’s not within cellular range, it will no longer transmit data. This results in the fleet not having connection or sight over the asset. This is why fleets who are working outside of cellular coverage where batteries are difficult to maintain, must ensure they use a solution like the Global Star SmartONE C tracker.

 

The SmartONE C – Tracking Beyond Coverage

 The SmartONE C is the satellite tracking solution offered by GoFleet to track assets beyond coverage. Offering global satellite coverage, it’s a practical solution for a multitude of operations including 12 different reporting times, interval or 24 hour operation mode, alternate reporting schedule, low battery messaging, motion sensor or vibration parameter and scheduling, contact closure parameters as well as diagnostic messages. 

 

The SmartONE C – Features

The SmartONE C uses motion sensors, comparative GPS positions and custom configured sensors to gather and transmit asset status information about safety, maintenance procedures and driver analytics. Each SmartONE C is configured to track its asset’s specific needs and provide intermediate and emergency alerts by email or text. 

The SmartONE C can be line powered, and that’s when the user has maximum flexibility in messaging frequency allowing for regular monitoring of asset location. In the absence or interruption of external power, the SmartONE C can automatically switch to battery backup. The asset tracking device is powered by four “off the shell” AA 1.5V lithium batteries providing 3+ years of battery life and eliminating the need to purchase expensive proprietary batteries for replacement.  

 

A Case Study – Satellite Tracking For Winter Fleet Management

In 2019, a storm dumped nearly two feet of snow on the city and made some neighborhoods impossible to access. Streets that would normally be cleared with a standard plow vehicle were unmanageable because of the compaction and weight of the snow. There was a need for a specific kind of grader to bore through, but without proper data, there was no indication ahead of time that this special equipment was necessary. Plowing crews only found out about the conditions when the normal snowplow arrived and could not clear the street.

Every year, over 1,300 deaths and 116,800 injuries occur from vehicle crashes due to snowy conditions on roadways. Snow removal, sanding and salting roads helps these conditions, but few trucks are available to perform the work. Accurately knowing where the heaviest snow has fallen will enable dispatchers to deploy the correct equipment to clear the dangerous areas first.

The fleet needed to know the speed of snow accumulation in near real time, new snow depth by the hour as well as total depth for the day, month and season in multiple areas at once. Simply measuring the snow with a stick was not an option, as they needed to monitor several miles of land, some of it in remote areas out of cellular range. What they needed was a digital solution that was affordable, flexible, easy to install and ideally could serve other purposes after the snow was gone.

To tackle this challenge, the SmartONE C solution was implemented. As a result, all the snow data was placed into one easy-to-use web-based user interface. The SmartONE C gave managers the power to view the location, behavior and other telematics data collected by assets in their organization’s technology ecosystem. It was possible to group and sort assets, customize interfaces and user permissions and automate alerts or reports to suit the fleet’s needs.

Implementing the SmartONE C allowed the fleet to watch snow levels as they grew in multiple locations at once, allowing them to estimate the hourly accumulation to help them determine their removal plan. The fleet was also able to track the plows’ locations and behavior on the same user interface as the snow depth. In addition, they could manage the consumption of salt being used on the road and supply the drivers with valuable emergency communication capabilities out of the treacherous roads.

Satellite tracking solved the challenges that winter fleets were facing and simplified their management process. If you’re fleet works outside of cellular coverage or operate in places where the connection isn’t strong, the SmartONE C would be the best choice for your fleet. It will allow you to operate and track fleet data almost anywhere globally and help take your fleet to the next level. Contact us now for deep insight about the SmartONE C and how your fleet can implement it.

keyless entry, geotab, car sharing, telematics, fleet, key

Everything You Need to Know About Keyless Entry and Car Sharing in Fleets

Posted on | by Burhanuddin | Leave a Comment on Everything You Need to Know About Keyless Entry and Car Sharing in Fleets

When productivity and efficiency is addressed in fleets, typically attention is never brought to key management. However, with keys being easy to misplace and hard to manage, there is a lack of efficiency that often goes unnoticed. 

With the introduction of keyless entry with Geotab Keyless, the management process will be simplified as fleets will embrace more freedom with keys going digital. Geotab’s IOX add-on for keyless functionality with integrated key fobs will convert a smartphone into the key giving drivers access to the vehicle when in close proximity.

 

How to Know Whether Car Sharing and Keyless Entry Will Work for Your Fleet

If your fleet falls under one of the following categories, car sharing would be a great choice:

  • If you’re a corporate or government fleet that only needs vehicles on an occasional basis or a fleet manager who needs to pool vehicles together for multiple drivers to share
  • If you’re planning to have a car sharing business
  • If you’re a dealership, test driving can become much easier with keyless entry giving you, the manager, full access over the vehicle going out for a test drive
  • If multiple drivers are able to or need to access the same car
  • If you’re a small fleet wanting to make the most use out of your fleet without expanding
  • If you’re a large fleet who often deals with vehicle confusion, mismanagement and theft
  • If your fleet isn’t always returning to one area but is situated in different locations
  • If drivers aren’t using their own vehicles and are being provided with vehicles for part time use

 

How Geotab Keyless Can Be Leveraged 

Taking a look at the manager’s perspective, micromanaging vehicle utilization can become efficient and straightforward. When keyless entry strategies are implemented within MyGeotab, fleet management can expect to notice the following: 

  • Visibility of all vehicles in a fleet and where the vehicle is located on one map
  • The ability to find a driver and assign them to a vehicle within minutes
  • The ability to unlock, lock and even completely shut down a car (when the car isn’t in motion)
  • Access to various other features offered by Geotab in MyGeotab

From a driver’s perspective, an app on their smartphone will inform them about the vehicle’s location and allow them to access the vehicle in close proximity. 

It should be noted that being out of cellular coverage will not be an issue. When you are out of range, the vehicle will be accessible via Bluetooth Low Energy (BLE) technology. As BLE is a simple highly automated wireless local data network that enables informational communications between assets requiring no barcode, no paperwork nor wire to operate the network, it is part of the success of keyless entry. 

 

What are the Benefits of Keyless Entry?

After the implementation of keyless entry, fleets can typically begin to notice 4 main benefits:

  1. The process of switching between vehicles being as simple as leaving one vehicle and getting in close proximity to the other one you are assigned to, hence, the process of returning/receiving keys will come to an end.
  2. Vehicle ownership won’t be required as the concept of car sharing will be applied.  Drivers won’t own the car since the manager is in full control of the vehicle and can restrict access immediately for any reason.
  3. Since car sharing is now simplified, managers can make more use of every vehicle in their fleet resulting in more productive routing and planning to increase profits.
  4. If vehicles are only accessible by smartphones, it will be more difficult to steal a vehicle. Moreover, with the additional addon of a vehicle immobilizer, the vehicle can shut down completely and even if someone breaks into the vehicle, it can’t be operated.

 

Interested in Keyless Entry and Car Sharing? Additional Points You Need to Know 

To install the Keyless entry IOX, it’s important to know that one of the key fobs must be soldered within the hardware as a permanent fit.

If a vehicle operates with a key rather than through push-to-start, one of the vehicle’s keys must remain inside the vehicle for the driver to use. However, since the key will be inside the car and not with the manager, the issue with using and exchanging keys will no longer be an issue. 

As well, since cell phones will become the new key for the vehicle, drivers must be made well aware that the mobile device requires enough battery life at all times to ensure the digital key functions properly.

With Geotab Keyless entering the market and car sharing dominating various vehicle-based industries, it is predicted that fleets will increasingly begin to leverage keyless strategies. Since the simplicity of a keyless entry process requires minimal hassle with getting into the right vehicle and even changing between vehicles, it’s something many fleets won’t be able to overlook.

As we’re dedicated to always help to improve operations and efficiencies in fleets of any size, keyless entry is something that many businesses should look into. To learn more about Geotab Keyless and how it can help increase productivity and efficiency, contact us to speak with our Car Sharing Experts!